Responsible for supporting operations at the Malawi Country Program Office, ensure compliance with EGPAF financial policies and procedures relating to filing system. Organize paperwork and digitalize all important documents, protect and update files and make them easily accessible as required.

Key accountabilities

Create, process and maintain filing records and update of records with new information.

Review supporting documentation for various transactions, ensure completeness of supporting documentation prior to filing.

Filing hard copies and electronic copies in accordance to EGPAF filing procedures

Maintain filing room logs to easily track file location and perform regular quality checks on the filing system.

Assist in filing of records for off-site storage, warehouse.

Deal with all requests to access files, ensure track record for access is maintained

 Maintain confidentiality of data and information in accordance with EGPAF procedures

Assist in the preparation and availing of documentation for compliance review and audits

Any other duties assigned by the supervisor

To be successful, you will need to have:

ICAM Diploma, Diploma in Business Administration, or its equivalent, obtained from a reputable           institution

Should possess relevant filing experience of not less than 2 years in a busy organization

Very good knowledge of a computer, MS Office and use of other office equipment such as photocopier,    scanner.

Dependable, with a respect to confidentiality and policies

Excellent organizational skills, ability to meet deadlines and great attention to detail

Ability to work with minimum supervision

Must be a team player with good interpersonal and communication skills

Must possess high level of integrity, honesty, maturity, diligence, good attitude and commitment towards work