Primary Responsibilities – We are looking for a procurement officer to lead the  organizations strategic sourcing (PO sourcing of medical and non-medical) and on all  purchasing activities related to the medical supplies. Ensuring that purchased items are cost efficient of high quality and supplied in a timely manner.

To be successful as a procurement officer you should have an analytical mind and keep up  with product and service trends. Ultimately, the procurement officer should be able to  negotiate well and ensure that all purchases comply with company standards. This role will  also lead on contract management whilst will taking a proactive role in supplier relations,  selection and monitoring.

Handling and making payments required for the running the operations of AWC. The position has a six month probation period.

Main Responsibilities and Duties: 

• Working with department heads (particularly the Clinical heads and Pharmacist) to  ensure plans are made for the purchase of supplies, services and equipment required  for the smooth running of AWC’s activities.
• Ensuring that all procurement – sourcing and acquiring is done in line with AWC’s  procurement policies and procedures.
• Ensure that all procurement is done with competitive analysis, cost efficiency, quality  control and in a timely manner.
• Lead and maintaining good supplier relations, ensuring that all routine suppliers have  contracts.
• Maintaining and updating supplier information such as qualifications, delivery times,  product ranges, etc.
• Researching and evaluating prospective suppliers in coordination with the  Procurement Lead.
• Assist with overseas donors, Americares, Direct Relief, etc in their donations release  from customs. Work with clearing agent and relevant Government agencies in the  clearing and forwarding of supplies from overseas.
• In coordination with the Procurement Lead, ensure items that require to be procured  outside of Sierra Leone are requested from the UK well in advance to allow time to  source and ship.

Minimum Qualifications: 

• Diploma in Procurement Studies or Logistics Management.
• A minimum of 3 years post qualification experience in a Procurement Officer role,  preferably in the medical field, including supplier relations and / or contract management.
•  Experience of Microsoft office products (Word, Excel and Outlook).
• Experience using QuickBooks.

Desired Attributes:  

• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Ability to work well under pressure and meet deadlines.
• Strong organisational skills and ethical values/standards.
• Flexible / adaptable
• Passionate about value for money and cost effectiveness. Excellent negotiation skill.

It is the responsibility of every AWC employee to see that we provide the best services possible  to enable us to offer and maintain our priority of ‘patient led care’. In order to do that everyone  must be proactive and act as a team member.