The Operations Assistant position ensures that the Global Programmes & Resources (GPR) Team can deliver on its strategic priorities and contribute effectively to the WV Partnership’s Global Strategy by providing administrative support to the teams/sectors within GPR. The Operations Assistant will work with the staff across the GPR group providing support in areas of coordination, administration, scheduling, planning, on-boarding, and reporting.

Major Responsibilities

Manage the administrative support for the operations of the Global Programmes & Resources team (Child Protection & Participation, Education, Health & Nutrition, Livelihoods, Programme Integration & WASH).

Information management support in collaboration with a Knowledge Management (KM) Advisor.

Procurement and Budget/Finance support to the broader Global Programmes and Resources(GPR) Team

Planning & coordination support to the GPR Partnership Leader / GPR Team.

Other duties may be assigned by the supervisor based on the priorities and needs of the broader Global Programmes and Resources team.

Knowledge and Qualifications

3-5 years of administrative support experience in a global, multi-sectoral and multi-national organization.

Strong organizational & follow through skills;

good analytical and problem-solving aptitude

Proactive attitude, ability to contribute to finding solutions and working to address supported teams’ needs

Excellent project management skills with keen attention to detail and focus on delivery

Excellent verbal and written communication skills; experience with writing reports, summaries, briefs and newsletters

Proven experience with managing calendars and schedules, setting up & running virtual meetings, organizing & supporting in-person events

Experience in working with diverse and multicultural teams; proven ability to communicate with people from various organizational levels

Proficient use of Microsoft Office: Word, Excel, PowerPoint, Outlook, etc.

Required Education, training, and licenses

Bachelor’s degree, preferably in Communications, International Development, Leadership or other related fields

Excellent command of the English language, verbal and written communication skills

Proficiency in the following applications: Office 365 Applications (MS Word, Excel, Outlook, PowerPoint, Teams, Visio, etc.)  Adobe Professional, Zoom, Mailchimp, Poppulo, Canva

Ability and willingness to work flexible hours (including early morning or late-night calls) when necessary to accommodate time zone differences between self and manager/other colleagues supported