Duties and Responsibilities
- Maintain and update employee records including but not limited to new appointments, transfers, terminations, promotions, hierarchy information, role information, employee information and payroll data.
- Quality assure employee files to ensure all required information is filed and captured accurately prior to executing any payroll transactions.
- Capture all payroll inputs for earnings, deductions, company contributions, and fringe benefits accurately, adhering to instruction documents and company policies.
- Accurately and on time process payroll end to end, uploading banking files for processing and filing of all statutory returns.
- Responsible for processing, payment, reconciliation and reporting of benefits on payroll and third party systems.
- Ensure payroll and benefits are processed in compliance with company policies and regulatory requirements including tax filing and reporting.
- Release monthly payslips timeously.
- Prepare and distribute reports to relevant stakeholders.
- Reconcile payroll to accounts, budgets, third party systems etc. and resolve discrepancies.
- Keep up to date with legislation changes impacting payroll processing.
- Assist with internal and external audits.
- Prepare reports in preparations for annual remuneration and bonus cycles.
- Process remuneration changes and bonus payments.
- Ensure all relevant statutory and legally required documents are issued on termination to the employee.
- Calculation of extraordinary items such as severance packages, separation agreements and applying of any related tax directives.
- Identify discrepancies in people and payroll information and calculations, investigate, report and resolve issues promptly and accurately.
- Ensure compliance of payroll transactions to company compensation policy, incentive guide and salary and benefits guide.
- Reconciliation and resolving of variance and exception reports.
- Maintain company organograms through data accuracy.
- Maintain confidentiality and data security for all people and payroll related information.
- Support business processes by providing payroll and people information e.g. budget cycles, long service data, employee birthdays etc.
- Resolve employee queries regarding payroll and/or benefits timely.
- Minimum Requirements
- Relevant diploma or degree.
- A minimum of 3 years experience as a payroll specialist.
- Experience in processing payroll in multiple African countries (e.g. Zambia, Kenya, Uganda, South Africa)
- In depth country specific understanding of statutory and people related legislation impacting payroll and benefits processing.
- A minimum of 2 years experience on SAGE300.
- Detail oriented with excellent data entry skills.
- Strong organisational and time management.
- Ability to communicate effectively at all levels.
- Ability to travel in Africa from time to time
