The purpose of the role is to provide full range of administrative services within the Variation Notice project but not
limited to recruitment, On boarding, employee maintenance and termination for the duration of the project.

Job Responsibilities

Arrange / co-ordinate meetings, record and capture minutes or action items and follow-up on issues on behalf of
management,
resolve and report back
• Prepare agenda, reports, statistics and general correspondence
• Gather and assembles data / necessary background information / management information which Management
require, analyse and report in required format
• Design and prepare presentations/ reports/ statutory returns using operational knowledge to meet requirements
• Handle all correspondence / enquiries / complaints (telephonically, electronic, paper), direct, co-ordinate and
escalate issues for resolution
• Provide Administrative support for the Card Replacement project.
• Co-ordinate weekly time sheets, overtime, and any other project related claims
• Develop and maintain filing / retrieval system; co-ordinate filing / backups
• Set up and manage document repository for the project
• Co-ordinate all financial administration duties (staff refreshments, telephone, private calls, etc)
• Ordering of Uniforms, Name tags, materials / stationary
• Create, modify, maintain database on system module (E.g. MySAP)
• Assistance with admin duties relating to advertisement of positions
• Receiving guests (welcoming of management guests) etc
• Capture and acknowledge supporting documents, acceptance of offer and any other supporting documents
• Draw and maintain statistics on training interventions, absenteeism
• General housekeeping
• Assist with interview logistics, Venue, invitation of candidates, interview packs
• Handling HR and general enquiries, verbally and writing
• Assist with updating of employees’ data and files
• Assist with preparation, distribution and gathering of feedback for various correspondences sent to candidates
• Assist with assessment logistics and queries relating to assessment link and or venue logistics.

Qualifications and Experience

Grade 12, Certificate (NQF Level 4
• NQF Level 6 qualification in Administration or Related Qualification
• 1 to 3 years administrative or related experience.
• Sound computer literate (MS Office)
Knowledge and understanding of:
• Excellent understanding of MS Word, Excel, Power Point
• Should be fluent in English.
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• Excellent communication and influencing skills
• Hands-on-approach to work