Our client, a Global Healthcare and Crop Science Innovation company is looking to hire a Fleet and Site Services Specialist who will be responsible for managing and administrating the client’s Zambian Fleet and Site Services.
Key Responsibilities:
- Ensure that the Company Car policy is implemented and ensure adherence thereof.
- Responsible for risk identification and cost reduction in all areas relating to Fleet Management.
- Manage the sale of the organization’s owned vehicles via compliance process as and when required.
- Manage vendor negotiations and agreements with Legal and Compliance.
- Control and administer replacement of company vehicles in terms of time and distance limits and according car cycles.
- Manage company pool cars / temporarily vacated cars and ensure that all company cars can be accounted for at all times.
- Inspect fleet on a regular basis to comply with company safety policies.
- Ensure an up-to-date driver safety training programme
- Accurate record keeping and generating reports and stats on the following:
- Quarterly Global Fleet Report to Germany
- Quarterly stats for Head of General Services
- Manage and re-direct company car driver’s fines.
- Prepare monthly fuel usage reports for each eligible employee
- Send monthly In House fuel cost to Global. Upload file for Global Fix tool for IFRS calculations.
- Manage requests for new fuel cards and safety equipment
- Manage Insurance claims and arrange repairs related to company cars.
- Supply company car updated file to Marsh on a regular basis.
- Ensure planned preventative maintenance plan for all vehicles
- Manage outsourced vendors for services such as cleaning, hygiene, plants, water, pest control, access control, CCTV
- Liaise strongly with corporate security on all security matters for risk identification and mitigation measures
- Ensure all maintenance at sites is carried out adequately
- Ensure adherence to lease agreements and landlord obligations
Requirements
- Bachelor’s Degree in Business or other relevant areas of study.
- At least 5 years’ experience in the fleet and site services environment.
- A qualification in Road Transport/Fleet Management or logistics + Facilities Management would be an advantage.
- Must have managed a fleet size exceeding 50 vehicles preferably at a blue chip or large multinational organization.
- Excellent computer Skills: SAP, Outlook, Excel Advance, PowerPoint, Word
- Negotiation skills
- Strong communicator, problem solver, independent, resilient and a self-starter.
- Mechanical and technical experience/knowledge of vehicles and fleet equipment.
- Valid Driver’s License
