Are you someone that thrives working as part of a highly collaborative team? Do you have a penchant for attention to detail and ensuring that everything is well-organized? Do you enjoy thinking about process design and ensuring smooth flow of operations? Are you passionate about making a positive impact on women’s sexual and reproductive health? If so, this job opportunity may be for you.

The Operations Associate is a critical member of the Global SRH team who supports the day-to-day operations of a small-grants funding mechanism that supports rapid deployment of funds for reproductive health products across low-and middle-income countries. The Associate will support the overall coordination, implementation, and maintenance of a range of activities that underpin the life cycle of grant investments. They will drive a consistent approach to uphold the integrity of the funding brand and achieve operational excellence of the maintenance of the fund. This includes responsibilities such as managing communications with applicants and grantees, updating tools with timely information on applicants’ status, ensuring application materials are saved and logged appropriately, facilitating the grant contracting and reporting processes, and coordinating across various internal and external stakeholders. In addition, the Associate will also support the team in reviewing application materials and reports as well as consolidating feedback from application reviewers.

This role will report to the Operations Manager and will work in close partnership with other team members of the small-grants team, as well as the wider Global SRH Team. The Operations Associate can be based in the United States or a CHAI program country in Africa, pending Country Director approval.

Application and Grant Coordination

• Support the day-to-day operations of the small-grants fund, including tracking deadlines, following-up with relevant stakeholders, storing applicant information and providing timely responses to inquiries and questions
• Update tools with timely information regarding applicants’ and grantees’ status in the application and grant-life cycle
• Coordinate the end-to-end grants and contracts processes with internal and external parties
• Support the process of consolidating application feedback from reviewers and returning this to applicants for iteration

Systems and Tools

• Support development and/or revision of applications, reporting materials and processes as required
• Contribute ideas towards strengthening processes and creating efficiencies wherever possible
• Proactively flag risks associated with processes, applicants or subgrantees
• Support development of a knowledge management and best practices platform, systems, and tools

External Engagement

• Manage the small-grants fund inbox ensuring all communications are adequately responded to
• Participate in external stakeholder calls as needed in order to provide updates on applicants and grantees

Data Analysis and Dissemination

• Support documentation and dissemination of successes and learnings arising from the COF
• Analyze and synthesize key information for internal and external audiences
• Collect and track outcomes of COF investments in order to support impact analyses and evidence generation

General

• Communicate effectively in a matrixed work environment across various stakeholders
• Other responsibilities as needed
• Option to travel internationally 1-2 times per year

• Bachelor’s degree with 3+ years work experience in an operations, contracts, finance or administration capacity
• Excellent written and oral English communication skills, French a plus
• Proficient in Microsoft Excel, Word and PowerPoint
• Excellent diplomatic, relationship building, and interpersonal skills
• Exceptional attention to detail
• Exceptional organizational skills and ability to multi-task across various stakeholders
• Practical project management acumen to keep projects on track
• Ability to prioritize tasks and maintain deadlines in a remote work environment
• Willingness to adapt to changing priorities and handle unexpected challenges
• Critical thinking skills to improve processes and workflows
• Ability to work independently and as part of a complex team effort
• A strong desire to create positive change on a big scale and views operations work as directly linked to, and supportive of, the organization’s impact and vision
• A deep sense of collegiality and eagerness to work with a remote, geographically dispersed team across multiple time zones
• Strong commitment to principles of diversity, equity and inclusion
• Previous experience in managing small-scale investments a plus
• Previous experience working in reproductive health a plus

Benefits:

Depending on base location, work remote policy giving you the flexibility you need to work from home
Monthly mental health days
Bi-annual in-person retreats
Generous PTO.