QUALIFICATIONS AND EXPERIENCE

• First degree in Social Sciences.
• A master’s degree in Social Sciences will be an added advantage.
• Diploma in Payroll Administration.
• Certificate in Belina Payroll would be an added advantage
• At least 2 years post qualification of working experience in payroll processing

SKILLS AND COMPETENCIES

• Strong analytical and conceptual skills.
• Highly computer literate.
• Excellent attention to detail and accuracy in data entry
• Effective verbal and written communication skills to interact with employees at all levels
• A very good understanding of Human Resources, labour rules, and regulations as well as compliance with the same
• High level of integrity and confidentiality when handling sensitive payroll information

DUTIES AND RESPONSIBILITIES

• Maintaining accurate payroll records including employee information, earnings, deductions, and taxes.
• Generating reports related to payroll data for management review and auditing purposes
• Ensuring that policies, Standard Operating Procedures, processes, and systems are enforced and adhered to in order to maintain the integrity of the payroll system
• Classifying and verifying monthly salary input mail and documents of University payroll before the capturing process begins.
• Ensuring correct inputting of tax tables and FDS credits and adjustments into the payroll, tax directives, and other credits.
• Liaising with IT or payroll service providers to troubleshoot system issues and implement necessary updates or improvements.
• Ensuring the accuracy of the data capturing process before the final payroll is prepared.
• Ensuring timely availability of all summary reports for the payment of salaries and monthly reports for statutory payments including NSSA, Pension, PAYE, medical aid, and pay advices (payslips).
• Reconciliations to verify payroll data and resolve any discrepancies
• Production of deduction schedules for service providers.
• Performing other duties as assigned.