1. Prepare the annual Procurement Plan
• Collect information on tenders to be issued in a given Financial year
• Participate in the planning and budgeting process of the University
• Prepare draft procurement plan
• Submit the procurement plan to management for approval
• Submit the procurement plan to RPPA and publish on the University’s website
2. Execute Procurement Plan
• Follow up on the timely preparation of technical specifications/ToRs
• Prepare of tender documents
• Produce tender notices
• Distribute tender documents and receive from bidders
• Open and evaluate bids in collaboration with the internal tender committee
• Prepare notification letter for bidders and recommend contract awards in collaboration with internal tender committee
3. Ensure proper Contract administration
• Organize and participate in contract negotiation
• Provide information/support documents for contract drafting to the Legal affairs officer
• Follow-up on tender related contract execution and completion in collaboration with the user department
• Prepare certificates of completion for suppliers
• Serve as Secretary to the institution tender committee
4. Report and file procurement documents
• Act as Secretary to the Tender Committee
• Prepare periodic reports to be submitted to RPPA on procurement plan progress
• Facilitate Procurement Audit
• Ensure a proper and safe filling system for procurement information
• Submit periodical reports to the Executive Secretary
Other requirements
1. Master’s Degree in Procurement, Public Finance, Finance, Accounting, Business Administration specializing in Finance and Accounting is desirable
2. Experience in basic business and purchasing practices is an added advantage
3. Experience in state contracting laws, regulations and procedures is an added advantage
