The Administrative Specialist will be part of the project “Sustainable Employment through Agribusiness” (AgriBiz) and the Sustainable Cocoa Initiative
Programme (SCIP) with focus on overall advisory services on FLP operations, Logistics and event management, office management, administrative
support to programme management and other administrative tasks.

Task

Act as internal advisor on common procedure of FLP operations.
• Assure quality control for outgoing documents for FLP procedures
• Plan and organize project meetings, workshops, and events, handling all logistics, including venue, catering, and materials preparation.
• Offer technical advice on event management, data protection, and related processes to team members.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation for partners and team members
• Act as the primary point of contact for the Commission manager and Deputy Head of Programme, managing schedules, appointments, and
correspondence.
• Prepare and organize project documentation, reports, meeting notes, and presentations as needed.
• Oversee daily office operations, including managing office supplies, coordinating maintenance requests, and ensuring a clean and organized
workspace

Profile 

• Bachelor’s degree in Business administration, management, or related field
• Minimum of 5 years in an administrative or office management role, preferably supporting a project-based team
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• High attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proactive, adaptable, and resourceful, with a strong focus on efficiency and accuracy.
• Strong interpersonal skills, with a positive, supportive approach to team collaboration