• Ensure proper and systematic filing of all personnel files in hard copies and on NRC’s shared filing tree as per NRC’s standard checklist.
• Maintain and update staff files continuously at the Area Office
• Support the recruitment process by collecting applications, longlisting, scheduling examinations, and administering tests.
• Support new hires with documentation and medical enrolment.
• Support in communicating policies, benefit information, and other updates as directed.
• Maintaining a database of field office recruitment
• Support with new staff on-boarding, and scheduling of briefing with relevant departments and assist in email address requests for new staff.
• Guide and orient new staff on completing all mandatory online training and provide a report on their progress and support in Issuing contracts for both casual workers and full-time workers
• Support in the Management of employee records on NRC People at the area office  level
• Issuance of stock requests to the relevant department, updating, and sharing the stock report monthly.
• Support in maintaining a clean and safe work environment for staff.
• Ensure that office and guest house supplies are requested and timely distributed.
• Tracking of NRC Tracking tools (Timesheet, Payslip, Stock, Inventory, annual Leave, circumstantial leave, other leaves, etc.) and report monthly.
• Preparing and circulating the Minutes from staff meetings
• Booking of hotel accommodations for visitors and maintaining cordial relationships with vendors and service providers.
• Predation of payment schedules on time and ensuring approvals by the AM and Finance departments.
• Supervising of the cleaners and the cook
• Any other task assigned by the Line Manager

Professional competencies: 

• 2 years of experience working as a Support Function in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities
• Excellent speaking and writing skills in English
• Relevant experience in synthesizing and processing a considerable volume of HR documents

Context/ Specific skills, knowledge, and experience: 

• University degree from a reputable university in Human Resources, Public Admin, Mass Communication, or any Social Sciences.
• Fluency in English both written and verbal, Fluency in Hausa is an added advantage.
• High-level competence in computer skills (Microsoft Office applications)

Behavioral competencies 

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Performance Management

The employee will be accountable for the responsibilities and competencies according to the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description

•  The Work and Development Plan

• The Mid-term/End-of-trial Period Performance Review Template

• The End-term Performance Review Template

•The NRC Competency Framework