To manage the Library collection, provide services to library Users, as well as maintain systems for
document/information access, storage and security.
Key Duties and Responsibilities
i. Package, distribute and circulate HIV/AIDS related information materials including strategic documents,
reports, factsheets, messages and any other materials produced by and within UAC to stakeholders and
the public.
ii. Organize and effectively manage an up-to-date Documentation Centre through sorting, cataloguing, and
labelling documents in accordance with set policies and regulations.
iii. Respond to inquiries and establish document retrieval systems and procedures to facilitate easy access,
retrieval, and distribution of documents.
iv. Ensure safe custody of UAC information resources, through confirming that authorized personnel access
and retrieve information easily.
v. Update and populate UAC Information Resources.
vi. Participate in the development, updating and implementation of the document management policies and
procedures.
vii. Preserve information for extended period for HIV/AIDS Museum and Information Centre by assessing the organization’s information retention needs.
viii. Provide technical support and guidance to UAC knowledge and information management initiatives
including exhibitions, campaigns and advocacy events both at national and district level.
ix. Advise the Commission and stakeholders on the appropriate use of and access to information both in electronic and hard copies.
x. Prepare Documentation Centre/ Library monthly performance reports

xi. Support and train employees and stakeholders on information usage, document handling and information
management processes.
Person Specifications
Qualifications
 Bachelor’s Degree in Library and Information Science or Bachelor of Information Systems or Bachelor of
Records and Archives Management
 Post Graduate Diploma or Master’s degree in Information Systems or Information Science from a
recognized awarding institution.
Experience
At least 6 years working experience at the level of a Librarian in a public or any other reputable private
Organization/academic institution
Competences
 Effective communication skills;
 Document and information management;
 Multi-media/ digital resource centre manage

Application of relevant document and information management packages;
 Database management;
 Team work and interpersonal Relations;
 Planning, organizing and coordinating;
 Ethics and integrity