Under the close supervision of the Head of Procurement of COMESA Secretariat and the Project
Coordinator of ASCENT, the Travel and Conference Logistics Assistant shall perform the following
specific tasks:
a. Provide three quotation estimations on travel to enable Divisions/Projects/Units to
prepare their activities for budget approval;
b. Analyze all Mission Clearance Forms with all required attachments such as an Aide
Memoire and approved budget to compute flight reservations;
c. Certify the forms upon confirming bookings and offer applicable advice on ticketing
time limits to Division/Project/Unit Staff, ensure they are compliant with travel policy
requirements and submit for approval by Directorate of Human Resource and
Administration;
d. Issue and vet (with Procurement) Local Purchase Orders (LPOs) based on approved
Mission Clearance forms before approval by the Director of Human Resources and
Administration;
e. Disseminate all acquired travel consumables to respective Divisions/Projects/Units
through electronic methods;
f. Complete all respective travel documents and files and store them in chronological
order;
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g. Dispatch copies of issued LPOs manually to the Division of Budget and Finance for
payments to service suppliers prior to issuing tickets;
h. Resolve numerous ticket queries ranging from reservations and ticketing re-issuance /
revalidation that arise from a combination of official activities such as date change,
extensions etc. ending with demanding for Ticketing Tracking Form at the end;
i. Provide expert information on immigration and health matters to staff members
/delegates for all travel intermediate points and destinations;
j. Offer support on recommending and updating of travel suppliers framework contracts.
k. Perform any other duties assigned by your supervisor officers from time to time.
9.2 QUALIFICATIONS AND EXPERIENCE
a. A diploma in Travel Management from IATA or any IATA recognised institutions, plus a
full grade 12 certificate
b. Possession of a degree in the above field or related field will be an added advantage
c. Minimum five (5) years of relevant working experience
10.0 WORKING LANGUAGE REQUIREMENTS FOR ALL THE POSITIONS
a. Must be fluent in either English – both spoken and written.
b. A combination of knowledge and use of English with either French or Arabic will be an
added advantage.
11.0 ELIGIBILITY FOR APPLICATION
a. Applicants must meet the eligibility requirements for selections and contracts funded by
proceeds from a World Bank funded project. Citizens of COMESA Member states are
encouraged to apply.
b. For the positions of Senior Procurement Assistant, and Travel and Conference
Logistics Assistant, only suitably qualified citizens of COMESA Member States residing
in Zambia will be considered