Main accountabilities (Main Responsibilities):
- Ensure accurate receiving and dispatch transactions.
- Monitor and track internal warehouse stock movements.
- Confer and coordinate activities with other departments.
- Adhere and implement warehouse operational standard procedures.
- Conduct monthly stock counts and reconciliations.
- Ensure proper housekeeping and orderliness on the warehouse floor.
- Ensure SHE compliance in the warehouse.
- Maintain activity records and documents with necessary information.
- Update and share activity reports as required.
- Propose improvement projects and cost savings ideas.
- Any other task assigned by the Warehouse Manager
- Pro-active participation in SHE activities and company programs
- Strict adherence and follow-up to warehouse KPI’s
COFFEE HANDLING AND EXPORTS:
- Ensure accurate coffee transfer, receiving and dispatch activities.
- Maintain activity records and share activity reports as required.
- Update stock management systems and participate in periodic stock counts and reconciliations.
- Ensure correct loading of coffee for export as per the shipment plan and loading orders
- Supervise coffee containerization and sealing.
- Ensure the bag marks are done aligned with the client request and Execution confirmation
FLOOR MANAGEMENT:
- Ensure proper housekeeping and orderliness on the warehouse floor.
- Monitor supplies (non-coffee items) usage and periodical reporting for timely re-ordering
- Ensure proper segregation of coffee grades, quality
- Ensure coffee labeling, locations are up-to-date
- Ensure all warehouse machines are working efficiently
- Allocation of duties to contracted labor.
- Monitor activity-based costs in the warehouse.
- Ensure SHE compliance in the warehouse.
Food Safety Responsibilities:
- Planning, setting up and implementing the food safety system in your areas of responsibility including collecting information of PRP’s and HACCP; Pest Control, Storage/FIFO, Sanitation and Personnel Hygiene
- Ensure that the coffee is traceable.
- Comply with good hygiene practices.
- Responsibility for internal audits
Experience
Required Knowledge and Experience
To excel in this role, we’re seeking a candidate with:
- Proven Experience:
- At least 3 years of hands-on inventory control experience.
- Prior experience in the coffee or commodities industry is a plus.
- Essential Knowledge:
- A deep understanding of best storage practices.
- Educational Background:
- A minimum of a Diploma in a business-related field.
- Language Proficiency:
- Fluency in English and Luganda.
- Technical Skills:
- Basic familiarity with warehouse management systems.
