With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Major Responsibilties

20% Planning, Budget Preparation and Monitoring of Grant Projects 

• Coordinate the Grant project planning and budgeting process and provide support and advise to ensure WVI and donor guidelines are met.
• Prepare and monitor Grant projects budget expenditure reports while explaining budget variances,
• Facilitate the National Office in providing funding projections during the Monthly cash flow forecast for optimal cash levels to meet ongoing Grant project financial obligations
• Perform PBAS reconciliation for grant projects between SunSystems and PBAS records and communicate the funds commitment status to the Grant Project / program Managers
• Coordinate and support in the process of Grant project closures to ensure financial risks are mitigated.
• Support Revenue acquisition by preparing proposal budgets as per donor /SO requirements

10% Maintain Grant Projects Financial Records, perform Analysis and enforce Compliance

• Perform financial analysis on accounting information/ Financial reports for accuracy, completeness, and Compliance with WV, Support offices and Donor standards.
• Provide monthly analytical information to budget holders/ project managers/coordinators to inform decision making
• Prepare bank reconciliation statements

10% Coordinate timely preparation of monthly cashflows and  Grant project disbursements

• Coordinate timely Grant Projects related Payments and ensure that financial transactions are accurately recorded in sunsystem
• Review all invoices in Coupa for all vendor payments for Grant projects for timely payments
• Facilitate all Grant project staff advances and ensure compliance with the travel advance policy
• Monitor day-to-day payments from WVR bank accounts to facilitate bank reconciliation every month

10% Grant Projects Financial Coding Review

• Review coding for all Grant Projects related financial transactions to ensure alignment with Approved Grant Project activities and Donor requirements both in provision and outside provision.
• Ensure compliance with financial procedures and Field Finance Manual (FFM) requirements as per updated chart of accounts
• Prevent miss allocation of expenses

20% Grant Projects Monthly and Quarterly Financial Reporting

• Prepare and analyze monthly and quarterly Grant project financial reports for accuracy and adequacy before submission to project teams or to Support Offices and donors.
• Ensure reports adhere to full disclosure standards and provide an accurate representation of Grant project activities.
• Review compliance with the donor financial reporting template before submission of report to the support office colleagues.
• Follow up on Grant and special projects implementation and provide financial reports as per WV policies and donor requirements
• Ensure that Grant projects / balance sheet accounts are monthly and quarterly reviewed, analysed, and reconciled by ensuring accurate balances

10% Coordinate External Finance reviews, Audit and implementation of Audit recommendations for Grant Projects.

• Coordinate internal and external project finance reviews or audits by providing necessary information related to Grant Projects
• Ensure timely implementation of audits /Finance Review recommendations
• Coordinate in preparation of management response for project audits or reviews and ensure that the response is submitted timely.

5% Grant Projects Asset management

• Maintain an efficient management of project Assets and conduct regular inventory to reconcile sun system reports and physical count of assets as per WV’s asset policy and procedures and maintain an updated asset register
• Maintain proper inventory and
• Ensure proper fleet Management reports are shared on time.

5% Implementing Partners Monitoring, Capacity assessment and building and Accountability reports review and upload in sun systems.

• Coordinate the funding process to partners to support project implementation
• Monitor implementing partners, assessing their capacity to meet project goals
• Provide support to enhance partners’ financial reporting abilities and skills
• Review and upload accountability reports from partners into Sun Systems.
• Plan and coordinate the Partners financial reports validation visit to ensure accuracy of the reported figures before they are uploaded in the SUN system.
• Perform ageing analysis for all partner advances and follow up for timely liquidation
• Capacitate all Grant project/ staff on World Vision Applications (ProVision, GEMS Concur, Workday, PBI, Box, etc.…) without system disruptions to ensure smooth project implementation.

5% Prepare timely VAT Refunds requests to RRA and timely follow on re imbursement to.

• Prepare and submit VAT refund requests to the Rwanda Revenue Authority (RRA) in a timely manner
• Engage in consistent follow-up to ensure prompt reimbursement of funds to WVR project accounts

5% Collaborate closely with the Shared Service Team to facilitate the reconciliation process for Both Bank and Mobile Money wallet