Under the guidance of Country Finance Officer, the Finance Administrator will be responsible for the below:
- Ensuring that all relevant financial compliance and local audit requirements are adhered to.
- Accurately and timely post data (supplier invoicing and journals) into the financial accounting system and ensure all transactions are posted against the correct general ledger and the correct project tasks and/or cost centres.
- Prepare and reconcile country office supplier accounts and provide explanations for overdue supplier balances.
- Initiate within SAP, online suppliers payment for service providers, consultant, staff payments such as advances and expense claims; statutory payments and other relevant payments.
- Handle supplier queries regarding invoices payments: follow up action to resolve queries relating to payments, authorization etc.
- Ensure accuracy in all transactions with supporting documentation with adequately checked and approved within the country authority matrix.
- Review and audit all advance request in the SAP ensuring that it is accurately done.
- Review and audit all expense reports to ensure that they are authentic and correctly charged to the relevant project tasks or cost centres.
- Prepare and reconcile country employee work advance accounts and provide explanations for overdue employee balances.
- Prepare manual monthly bank reconciliations for all SNV Ghana bank account.
- Manage SNV Ghana petty cash and ensure all payment for small transactions are duly approved.
- Assist in the local management of audit (internal and external) process.
- Maintain and administer all country finance records, files and ensure accuracy and easy retrievability.
- Process any journals for correction of wrong entries into SAP by design and any recharges required.
- Maintain good communications within the team and ensure that all information is shared within the team.
- Ensure, along with all staff and Country Finance Officer, that all activities are implemented and managed in a transparent participatory manner and in line with SNV policies and procedures.
- Timely reporting of any system issues regarding to posting errors and country supplier reconciliations to the Country Financial Officer.
Qualifications
- A university degree in finance, accounting or related field.
- Good knowledge and understanding of accounting principles.
- Relevant knowledge of financial software. Experience with SAP and/or SAP Business by Design is an added advantage.
- A minimum of three years working experience in a similar role.
- A minimum of two years working in a multicultural (NGO) environment.
Relevant Core Competency for the position:
- High level of integrity.
- Reliability in meeting deadlines.
- Accuracy in accounting.
- Ability to work together in a team with (departmental) colleagues.
- Good communication skills both in writing and verbal.
- Good organization and planning skills.
- Fluent in English.
