Key Duties and Accountabilities include:

Management and coordination of PBF and MPTF portfolios:

• Support the Head of the Joint Secretariat with the day-to-day management of PBF and MPTF portfolios, including monitoring progress and results of investments, and ensuring compliance with donor requirements.
• Facilitate coordination between the different PBF and MPTF projects, including participating in regular coordination meetings at project and portfolio level, and ensuring synergies at strategic and technical levels.
• Identify capacity gaps and implementation challenges of PBF and MPTF projects and provide timely solutions and support.
• Support recipient organizations to develop and continuously update inter-agency workplans, to be updated bi-annually as part of PBF project reporting process.
• Represent PBF and MPTF at relevant meetings with key stakeholders including fund steering committees and national counterparts.
• Synthesize lessons learned and best practices in project management.
• Provide sound contributions to knowledge networks and communities of practice.

Project design and strategic planning: 

• Design and manage calls for proposals and other project development processes.
• Provide guidance and support to UN agencies and I/NGOs during the development of new PBF and MPTF projects, and while submitting project amendment requests.
• Review and provide feedback on project concept notes and proposals submitted to PBF Secretariat, with a focus on project M&E plans, theories of change, results frameworks, and outcome and output level indicators.
• Provide substantive review and quality assurance for PBF and MPTF project proposals to ensure they meet donor requirements, are relevant and technically sound, incorporate lessons learned from previous investments, are informed by rigorous data and evidence, and are aligned with the overall strategic vision articulated by the Joint MPTF-PBF Strategic Results Framework (SRF).
• Organize Technical Review Committees for proposal review and selection.
• Facilitate project approval process with PBF and MPTF headquarters in New York.
• Support organization of and participate in project kick-off meetings for all new investments.

Project monitoring and evaluation:

• Support recipients organizations to develop project-level monitoring plans that align with the SRF, including appropriate outcome/output-level indicators and data collection plans;
• Conduct routine follow-ups of project M&E plans to ensure continued feasibility and evaluability of project results, working with relevant colleagues to adjust and revise plans as necessary.
• Participate in field visits and joint monitoring missions to project implementation sites as and when the security situation permits, preparing detailed mission reports after each visit.
• Support recipient organizations to collect project-level data, including overseeing baseline and end-line surveys, ongoing project monitoring, and other data collection activities.
• Develop mechanisms to aggregate, analyze and communicate project data from across the two portfolios, including through data visualizations and reports.
• Lead coordination and submission bi-annual reporting processes, including reviewing and providing quality control on reports submitted from fund recipients.
• Support recipient organizations to develop and continuously update inter-agency workplans, to be updated bi-annually as part of project reporting process.
• Oversee all project-level and portfolio-level evaluations of MPTF and PBF investments in Sudan.
• Provide oversight and guidance to all phases of independent final evaluation processes, including drafting terms of reference, recruiting consultants, developing research methodologies and questionnaires, coordinating field missions, and reviewing final reports.
• Participate in and chair, where necessary, evaluation reference groups to review all submitted evaluation deliverables.
• Ensure dissemination of key findings and recommendations from evaluations and support fund recipients to draft management responses.

Ensure Communications of the PBF-MPTF to support the secretariat:

• Manage work of Communications and External Relations UNV, including the development of a Joint Communications Strategy for MPTF and PBF projects
• Oversee preparation of communications and visibility materials on MPTF- and PBF-funded projects, including success stories, press releases, infographics, newsletters and other relevant visibility products.
• Oversee preparation of briefings for donors, government counterparts, and other stakeholders to the Funds, communicating key project peacebuilding results in an accessible format
• Oversee production of a consolidated MPTF Sudan portfolio report.

Provide strategic and technical peacebuilding expertise:

• Support research and analysis to inform strategic priority setting and programmatic approaches, in coordination with the RCO Peace and Development Unit.
• Provide peacebuilding expertise to strategic documents, briefs, policy dialogue and other documents related to the work of the PBF and MPTF.
• Ensure that cross-cutting issues, such as gender and youth issues, are integrated into PBF and MPTF project design, implementation, monitoring, and evaluation.
• Perform other duties that may be required to support the Head of the Joint MPTF-PBF Secretariat with the day-to-day management, administration and financial management of the Funds.

Other Duties:

• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities:

• The Project Management Analyst will supervise the work of the Communication Officer.

QUALIFICATIONS

Education:

• Advanced university degree (Masters or equivalent) in peace and development, management, social sciences, or related area is required; OR
• A first-level university degree (Bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience, Knowledge, and Skills:

• Minimum 2 years (Masters’ degree) or 4 years (Bachelor’s degree) of relevant work experience in at least two of the following areas: programme coordination, project development, strategic planning, reporting, monitoring and evaluation in conflict and post-conflict or transitional context.
• Experience working on peacebuilding and conflict sensitivity is highly desired.
• Experience liaising with governmental and diplomatic authorities, UN agencies, and national and international institutions and communicating results to these stakeholders is highly desired
• Understanding of gender and youth issues in peace and conflict settings is desirable.
• Experience in a United Nations agency, fund, programme or mission is an asset.
• Previous experience in Sudan and/or understanding of the Sudanese context is an asset.
• Excellent analytical and drafting skills are required.
• Proficiency in computer software (MS Word, Excel, PowerPoint, etc.) is required.