Job responsibilities

 Collect information on tenders to be issued in a given Financial year;

 Participate in the planning and budgeting process of the Institution;

 Prepare the procurement plan;

 Submit the procurement plan to management for approval;

 Submit the procurement plan to RPPA and publish on the institution’s website.

 Follow up on the timely preparation of technical specifications/ToRs ;

 Prepare of tender documents ;

 Produce tender notices;

 Distribute tender documents and receive from bidders;

 Open and evaluate bids;

 Prepare notification letter for bidders and recommend contract awards.

 Organize and participate in contract negotiation;

 Provide information/support documents for contract drafting to the Legal affairs officer;

 Follow-up of contract execution and completion in collaboration with the user department;

 Prepare certificates of completion for suppliers;

 Serve as Secretary to the institution tender committee.

 Produce and submit timely monthly report to RPPA on procurement plan progress;

 Produce procurement report as required by a funding Institution or donor;

 Facilitate Procurement Audit;

 Ensure a proper and safe filling system for procurement information;

 Submit periodical reports to the Permanent Secretary

 Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.) Having Recognized procurement professional certificate is added advantage. Having certified international Advanced procurement professional (CIAPP) or any other recognized procurement professional certification is eligible.