PAYROLL SUPPORT

Time split: 80%

Outputs:

• On a monthly basis receive all payroll amendments including Loans feed, changes to pension contributions, new recruits, bank exits, promotions, Non workday allowances etc. from the business.
• Monthly preparation of salaries and wages.
• Prepare monthly payroll reconciliations as per Bank reconciliation guidelines.
• Plan Activities and Process monthly salaries to enable production of an accurate Payroll on the due date.
• Processing of Terminal Benefits for the Leavers/Exits through VSS, Retirements, Resignations, Redundancy or death at the date of Job termination
• Check that monthly payroll amendments have been duly authorised by People Shared services Manager or Payroll/Reward Manager prior to input into the payroll
• Input and load all authorised changes into the payroll and stamp/cross-out all processed amendments as proof of processing.
• File copies of amendments on monthly payroll file for reference and to provide a payroll audit trail.
• Ensure that no further changes are made to the payroll once it has been closed
• Make any corrections to payroll highlighted by the Payroll Manager and return for validation and authorisation
• On receipt of authorisation to run the payroll, lock the payroll to any changes and run the monthly payroll
• Liaising with Human Resource Business Partners, Reward and Pensions Principal Officer to ensure that all matters relating to employees are treated in accordance with the Prevailing condition of service
• Pass required payroll entries and forward to Operations Processing Centre for processing.
• Prepare monthly ZRA, NHIMA and NAPSA payments
• Prepare and Reconcile ZRA, NHIMA and NAPSA Payments i.e., Prepare and submit Returns before due dates.
• Respond and resolve any payroll related queries in a timely manner. Ensure that payroll area is kept tidy and organized

PAYROLL CONTROL MAINTENANCE

Time split: 20%

• Ensure that payroll data is kept confidential as per HR guidelines.
• Ensure that access to the payroll room is restricted to authorised personnel.
• Maintain the register for non-authorised personnel entry to payroll.
• Carry out monthly payroll back-ups and ensure that they are safely stored off-site.
• Carry-out payroll Business Continuity tests on a regular basis and ensure that any test failures are reported to the People shared Services Manager and the HR policy and Governance Manager.
• Escalate any payroll incidents to Governance Manager.
• Adhere to all the HR policy and governance processes and procedures relating to the payroll function.

Education

Further Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)