Key Responsibilities:
a) Receive and record purchase requests from end-users to ensure timely procurement of
goods and services.
b) Key in purchase orders to prevent stockouts and maintain adequate inventory levels
c) Obtain authorization from relevant approvers and designated signatories to formalize
procurement transactions
d) Update the vendors master list for reference and decision-making
e) Track the status of purchase orders and inform relevant staff of estimated delivery times
or changes affecting delivery conditions to manage expectations.
f) Receive and record supplier invoices for non-trade commodities attached to requisitions
to facilitate prompt payment and maintain accurate financial records.
g) File all procurement documents systematically for recordkeeping and audit purposes, and
maintain orderly files on active orders, including changes and partial shipments.
h) Receive and record tender samples, to facilitate decision making
Candidate Profile:
a) Diploma in Supply Chain or a related field
b) At least 3 years of experience in a busy Procurement Department in a Pharmaceutical
Organization
c) Technical Competencies; MS Suite Proficiency; knowledge of the Public Procurement
and Asset Disposal Act; MS Suite Proficiency
d) Functional skills; Communication skills, Problem-solving, Interpersonal skills, record
management, Organizational skills, keen to details and high level of integrity