Qualification and experience

Holder of certificate of secondary school education with diploma in secretarial service from Public Service College or any other recognized college/institution who has passed both shorthand (English) and Kiswahili (Hatimkato) at a speed of 120 words per minute with knowledge in computer programs e.g. windows, Microsoft office internet, email and publisher with working experience of at least ten (10) years in related field. Must have sat for and passed Management Development Examination for Executive Assistants Stage II (MDEAII).

Duties and responsibilities

• To type letters, reports and documents;
• To receive visitors, screen and direct them to relevant officers;
• To arrange meetings and ensure all documents have been well prepared and circulated to respective members and invitees;
• To keep records and remind the respective officer of appointment, events and other important information;
• To keep register of incoming and outgoing files and documents;
• To arrange and distribute papers for the management committee;
• To file all copies of letters originating in respective division/unit in flimsy file for respective division/unit;
• To type minutes of meeting organized by respective officers;
• To respond to general correspondences;
• To photocopy required documents;
• To attend to telephone calls; and
• To perform any other related official duty as may be assigned by higher authorities.

Remuneration

Attractive remuneration package in accordance to TIE Scheme of Service