Core Responsibilities

1. Ensure all bills are issued timely, accurately and efficiently
   • Prepares complex invoices to clients including review of contract terms and conditions and the gathering of all supporting schedules
   • Prepares data reconciliation to the accounting system
   • Use best practices to create, present and distribute client bills
   • Ensure that client and company preferences are appropriately balanced
   • Maintain a thorough knowledge of client payment terms, discount arrangements, and billing requirements
   • Proactively manage compliance with billing and collection policies
   • Assist with the project activation process and understands and interprets contract brief and contract documentation
   • Works with multiple contract types such as cost reimbursable, time and material and firm fixed price
2. Assist with the application of indirect rate true-ups
   • Ensure the proper application of rates
   • Maintain expertise with respect to industry practices and the application of technology to billing and collection processes
   • Research, implement and maintain industry best practices
   • Maintain a thorough understanding of the needs of our customers both internal and external
   • Develop strong relationships with company management and ensure a mutual understanding of an appropriate balance between those needs and the requirements of finance
   • Document key policies and business practices
     • Streamline as appropriate
     • Ensure consistent and timely compliance amongst all team members
3. Review of accounts receivable and unbilled inventory
   • Working closely with counterparts, ensure consistent and regular communication around issues and old outstanding balances
   • Identify and escalate problem accounts; work with the appropriate parties to influence timely and effective resolution

Minimum Qualifications

• High School Diploma + Six years of relevant experience, or Bachelor’s Degree
• 5-7 years experience in billing strongly preferred
• Strong analytical and critical thinking skills.
• Excellent customer service.
• Experience with cost reimbursable, time and material or fixed priced contract types.
• Experience with Incurred Cost Submission process.
• Expertise with Oracle, Deltek (or similar software with project accounting).
• Advanced MS Excel skills.