Accounts Payable

Manage accounts payable workflow using Quickbooks  

Manage expense reimbursement workflow using Quickbooks and Excel 

Review all accounts payables invoices and expense reports for accuracy in coding, cost centers, approvals, and appropriate backup documentation  

Prepare accounts payable aging and submit transactions for payment to the bank  

Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures  

Ensure all payments are compliant with Ghana rules, Bixal, and USAID policies  

Takes action to solve problems/issues that routinely arise in the accounts payable function  

Financial Reporting

Participate in the month-end closing process by analyzing and reconciling certain general ledger accounts  

Prepare the monthly bank reconciliation statement 

In collaboration with the Chief of Party and Operations Manager, prepare monthly fund request to BixalPrepare monthly prepaid expense entries  

Manage the VAT refund process in line with USAID procedures 

Manage the office petty cash and monthly reconciliation 

Financial Tracking and Budgeting

Works closely with the Country Office’s Operations Manager, Operations Assistant and the Home Office’s Accounting team to ensure transactions are being recorded in alignment with the contract budget  

Compile information for home office financial review as required  

Payroll

Manage payroll for Bixal Solutions, Inc. in Ghana 

Monitor timesheet submission to ensure timely payroll processing  

Export data from the timekeeping system and import into the payroll software  

Reconcile the payroll payment to labor costs calculated in the accounting system  

Reconcile benefit deductions and resolve any discrepancies between employee deductions and invoice payments  

Process garnishment calculations and compliance  

Deposit PF, CIT, SST, and taxes with the relevant authorities  

Verify taxes monthly through the online E-TDS system  

Track rates, compensation, benefits and deductions, new hire information, and all other details pertaining to employee information  

Maintain database of accurate payroll records for staff and consultants, including any necessary back-up files necessary to comply with Bixal, GoG, and USAID rules and regulations

Respond to team member inquiries on timesheets, benefit deductions, and other mattersas related to payroll  

Review and process accurate year end reporting, such as employee tax documents  

Record Management

Maintain an accurate accounting filing system  

Support audit processes as needed 

Other

Perform any other duties as assigned by supervisor and team members  

Qualifications

Bachelor’s degree in Finance, Accounting, Business Administration, or other relevant field  

At least three years of experience in finance and accounting roles, preferably with an international donor-funded organization  

Prior experience working on USAID-funded programs preferred  

Proficiency in all standard Microsoft Office programs, particularly Excel and Word  

Experience with accounting software systems, including Quickbooks  

Demonstrated financial management, accounting, planning and communication skills  

Effective written and oral communication as well as interpersonal skills  

Experience training and mentoring staff  

Demonstrated problem solving and analytical skills and good judgment  Be proactive, have strong prioritization skills, and the ability to meet deadlines under pressure  

Ability to work with tact in a diverse, multicultural environment  

Written and spoken Fluency in English required