Duties and Responsibilities

• Coordinate meetings and appointments throughout the various offices and between – employees with clients to ensure efficiency and maintain compliance

• Manage Agendas, meeting room schedules, travel plans and appointments for upper – management

• Manage emails, letters, packages, phone calls and other forms of office – correspondences

• Support bookkeeping and budgeting procedures for the organization i.e. tracking – invoices and all requisitions to ensure all books are upto date

• Create and update records for financial, personnel and other data relevant for – reporting e.g payroll, timesheets and Salary requisitions

• Make purchase/requisitions for office supplies like furniture, utilities, consumables, – and other necessary equipment that facilitates office running

ROLE PURPOSE:

Under the director supervision of Finance and Admin Officer, the , completes clerical and administrative tasks.

S/he will welcome, direct and interact with Visitors, coordinate office meetings and appointments, maintain staff welfare and other clerical duties

WORKING ENVIRONMENT: YSAT works in remote refugee hosting areas in Uganda with 3 field offices, 5 refugee settlements, approximately 58 staff and annual budget of 1.5 million USD / anum. The staff will be based in Rhino Camp and Pakelle during working days returning to town on Fridays where applicable.

Duties and Responsibilities

• Coordinate meetings and appointments throughout the various offices and between – employees with clients to ensure efficiency and maintain compliance

• Manage Agendas, meeting room schedules, travel plans and appointments for upper – management

• Manage emails, letters, packages, phone calls and other forms of office – correspondences

• Support bookkeeping and budgeting procedures for the organization i.e. tracking – invoices and all requisitions to ensure all books are upto date

• Create and update records for financial, personnel and other data relevant for – reporting e.g payroll, timesheets and Salary requisitions

• Make purchase/requisitions for office supplies like furniture, utilities, consumables, – and other necessary equipment that facilitates office running.

Track and replace office supplies as necessary to avoids interruptions in standard – front office procedures

• Prepare reports and present proposals for administrative needs and present as – needed

• Assist Teams whenever there is an opportunity to do so

• Hand any other assignment as shall be deemed fit to your office

Desired qualifications – Atleast a diploma/A, 0 level certificate or equivalent

– Knowledge of local languages Arabic, Lugbara/Madi,

– Fluent in English

– Proactiveness – Attention to details – Punctuality