Duties and Responsibilities
• Coordinate meetings and appointments throughout the various offices and between – employees with clients to ensure efficiency and maintain compliance
• Manage Agendas, meeting room schedules, travel plans and appointments for upper – management
• Manage emails, letters, packages, phone calls and other forms of office – correspondences
• Support bookkeeping and budgeting procedures for the organization i.e. tracking – invoices and all requisitions to ensure all books are upto date
• Create and update records for financial, personnel and other data relevant for – reporting e.g payroll, timesheets and Salary requisitions
• Make purchase/requisitions for office supplies like furniture, utilities, consumables, – and other necessary equipment that facilitates office running
ROLE PURPOSE:
Under the director supervision of Finance and Admin Officer, the Office Admin Assistant completes clerical and administrative tasks.
S/he will welcome, direct and interact with Visitors, coordinate office meetings and appointments, maintain staff welfare and other clerical duties
WORKING ENVIRONMENT: YSAT works in remote refugee hosting areas in Uganda with 3 field offices, 5 refugee settlements, approximately 58 staff and annual budget of 1.5 million USD / anum. The staff will be based in Rhino Camp and Pakelle during working days returning to town on Fridays where applicable.
Duties and Responsibilities
• Coordinate meetings and appointments throughout the various offices and between – employees with clients to ensure efficiency and maintain compliance
• Manage Agendas, meeting room schedules, travel plans and appointments for upper – management
• Manage emails, letters, packages, phone calls and other forms of office – correspondences
• Support bookkeeping and budgeting procedures for the organization i.e. tracking – invoices and all requisitions to ensure all books are upto date
• Create and update records for financial, personnel and other data relevant for – reporting e.g payroll, timesheets and Salary requisitions
• Make purchase/requisitions for office supplies like furniture, utilities, consumables, – and other necessary equipment that facilitates office running.
Track and replace office supplies as necessary to avoids interruptions in standard – front office procedures
• Prepare reports and present proposals for administrative needs and present as – needed
• Assist Teams whenever there is an opportunity to do so
• Hand any other assignment as shall be deemed fit to your office
Desired qualifications – Atleast a diploma/A, 0 level certificate or equivalent
– Knowledge of local languages Arabic, Lugbara/Madi,
– Fluent in English
– Proactiveness – Attention to details – Punctuality
