Key Responsibilities

• Develop and implement control frameworks to ensure compliance with Moniepoint’s policies and SOPs.
• Conduct periodic audits of departmental functions, including travel logistics, fleet management, inventory tracking, and front desk operations.
• Use the Facilities Management Audit Checklist to evaluate workspace design, maintenance, safety, and operational efficiency.
• Monitor project budgets, contractor performance, and compliance with deliverables to ensure alignment with approved plans.
• Maintain updated records for inventory, procurement, and corrective maintenance activities to minimize waste and inefficiencies.
• Regularly inspect facilities to ensure compliance with branding, safety standards, and Moniepoint’s operational requirements.
• Validate the implementation of safety protocols, including fire safety, HVAC servicing, and structural integrity.
• Track financial requests and expenditures, ensuring alignment with approved budgets and operational priorities.
• Prepare and present audit and compliance reports to leadership, highlighting findings, risks, and actionable recommendations.
• Provide training and support to team members and stakeholders on operational standards and compliance best practices.

Qualifications

• Experience: At least 5 years in internal control, audit, or facilities management, with a minimum of 2 years in a supervisory role.
• Education: Bachelor’s degree in Business Administration, Accounting, Facility Management, or a related field.
• Certifications: Professional certifications in Internal Control, Compliance, or Facilities Management (e.g., CIA, PMP, CFM) are a plus.
• Skills:
  • Strong knowledge of operational audits and financial control frameworks.
  • Excellent analytical, reporting, and problem-solving skills.
  • Proficiency in audit tools, project management software, and compliance systems.
  • Superior communication and collaboration skills.
  • Ability to manage multiple tasks effectively while meeting deadlines.

Key Responsibilities Framework

Operational Compliance

• Conduct regular assessments of all administrative functions to ensure adherence to policies and SOPs.
• Identify and mitigate risks related to financial excesses and policy deviations.

Facilities Management Audits

• Perform detailed evaluations using the Facilities Management Audit Checklist:
  • Space allocation, design, and functionality of workspaces.
  • Maintenance logs, including cleaning, HVAC, and fumigation records.
  • Safety protocols, including fire safety and equipment functionality.
  • Corrective maintenance tracking and resolution timelines.

Financial Oversight

• Monitor departmental expenditures, ensuring adherence to budgets.
• Validate and track all financial transactions related to travel, inventory, and vendor payments.

Reporting and Recommendations

• Prepare comprehensive reports detailing compliance levels, audit findings, and actionable insights.
• Collaborate with stakeholders to implement corrective measures and optimize processes.