The Center for Health, Human Rights and Development (CEHURD) is a mainstream legal and human rights indigenous organization established 15 years ago to pioneer the justiciability of the right to health in Uganda and East Africa region. CEHURD advances social justice in health by addressing the social injustices, inequalities and health rights violations faced within the health system and other sectors which impact health outcomes for women, girls and other vulnerable populations. The organization focuses on health systems strengthening, sexual and reproductive health and rights (SRHR), Non-communicable diseases, Neglected Tropical Diseases, Communicable/infectious diseases, mental health and human rights, climate change and environmental justice and digital transformation. We therefore advance health rights of vulnerable communities through tested approaches that include litigation, advocacy, research and empowerment aimed at realizing equitable health and human rights for all. We strongly believe that a more equal and just society enables individuals and communities to thrive and realize their full potential, and this is critical for sustainable development.

Job purpose:

The Administration and Logistics Officer will provide administrative and logistics support and ensure efficient logistical arrangements for CEHURD’s operations, events and activities in alignment with the organization’s mission and values. This position plays a pivotal role in supporting the smooth execution of management, programmatic and operational tasks contributing to overall organizational efficiency, effectiveness.

Key Responsibilities:

The scope of work will include but not be limited to the following:

1.    Administration and Logistics Management (35%)

§  Develop comprehensive administration and logistics work plans, aligned with the organization’s mission and objectives.

§  Ensure timely procurement and distribution of resources, including stationery, minor IT equipment, printing services etc.

§  Set annual performance targets, conduct regular reviews, and offer constructive feedback to enhance individual and team performance.

§  Provide supervision and guidance to team members, ensuring clear work plans and fostering a collaborative working environment

2.    General Administrative Management (30%)

§  Plan and implement administrative activities aligned with the organization’s goals and objectives.

§  Provide transparent and accountable administrative services to support the organization’s mission and activities.

§  Manage office space, furniture, and equipment, ensuring optimal functionality.

§  Collaborate with procurement staff to acquire necessary goods and services, including IT equipment and infrastructure.

§  Oversee the general office maintenance

§  Maintain close working relationships with stakeholders, including partners and relevant staff, on administrative matters.

§  Establish and maintain an organized filing system for administrative records and reports, ensuring accuracy and accessibility.

3.    Inventory and Asset Management (15%)

§  Manage inventories efficiently.

§  Monitor inventory levels and optimize stock levels.

§  Conduct annual asset stock takes and update the asset register.

§  Participate in the development or review of asset disposal policies and procedures.

4.    Travel and Event Management (15%)

§  Facilitate the organization of events, such as conferences, workshops, seminars, and meetings, aligning them with the organization’s plans.

§  Review and update transportation needs, allocating vehicles, including rentals, to meet organizational demands.

§  Manage the pool of drivers and vehicles, ensure timely services, proper record-keeping, and adherence to safety protocols

§  Ensure compliance with regulatory procedures including renewal of vehicle and motorcycle licenses

5.    Capacity Building and Mentoring (5%)

§  Collaborate closely with relevant staff to build their capacity in administration and logistics management.

§  Conduct training sessions on corporate rules, regulations, and tools, enhancing staff competencies.

§  Foster a culture of continuous learning and improvement within the team, contributing to enhanced organizational effectiveness in logistics planning.

Academic Qualifications:

§  Bachelor’s Degree in any of these or related disciplines from a recognised University:  Business Administration, Logistics, Stores Management, supply chain management.

§  Post graduate qualification certifications in logistics, supply chain management, or administration can be advantageous.

Job related experience and knowledge:

§  3 year’s work experience in office administration, logistics and stores management.

§  Experience in coordinating travel arrangements, meetings and events.

§  Experience in managing office supplies, ensuring adequate stock levels.

§  Practical experience in maintaining inventory of assets and ensuring proper utilization.

§  Strong organizational, communication and problem-solving skills.

§  Experience in administrative support to programme teams is an added advantage.

Special Attributes:

§  Attention to Detail.

§  Analytical Skills.

§  Communication Skills.

§  Problem-Solving.

§  Team Collaboration.

§  Integrity.

§  Adaptability.

Competences:

Key Relationships:

Internal:

§  Human Resource and Administration Head

§  Finance and Administration Department

§  Office Assistants

§  Drivers

§  All staff

External:

§  Vendors and suppliers

§  Event organizers

§  Travel agencies

§  Government and regulatory bodies

§  Partners and stakeholders