·Provides administrative support to ensure efficient operation of the office.

·Manage office communications and act as an escalation point for complex business queries, to ensure priorities and urgent matters are identified and addressed, and that consistent and quality services are delivered to all stakeholders.

·Exhibits polite and professional communication with both internal and external stakeholders via all forms of communication channels.

·Assisting with general office administration as required including the management of the front desk, photocopying, printing, collating, and data entry, dealing with confidential waste and recycling, preparing emails, letters, and spreadsheets, and setting up meetings.

·Under the supervision of HR, makes travel arrangements for staff such as booking flights, cars, and hotels or restaurants.

·Under the supervision of HR, manage the renewal of immigration and other forms of travel permits, including business contractual documents.

·Ensure that stationery and general office supplies are kept properly and restocked by preparing and receiving orders when necessary.

·Ensure that the office is well kept, and all scheduled maintenances are done appropriately and timely.

Business Support

·Provide comprehensive and fully confidential executive assistant support to the Managing Director.

·Manage and review digital content; complex correspondence and documentation to ensure appropriate prioritization, and routing and that established deadlines are met by the Managing Director.

·Support the MD by coordinating his diaries, setting up meetings, and taking notes at meetings

·Review documents and materials prepared by the team for quality assurance purposes when needed and support the team with efficient and effective secretarial and administrative assistance, including handling inquiries, word processing, record keeping, and correspondence.

·Coordinate and oversee the maintenance of records, to ensure information is well organized and readily available for staff and other stakeholders.

Additional Information for the job

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

We offer

• Competitive salary and benefits​​​​​​
• Hybrid work available (not applicable to all roles)
• Pension contributions
• Access to Training and Development
• Access to Concierge Partnerships