Uganda Free Zones and Export Promotions Authority (UFZEPA) is hiring an Administrative Assistant (8) to provide secretarial services and office managerial services.

1. Taking dictation accurately, transcribing it and typing drafts;
2. Preparing reports, presentations and minutes;
3. Identifying, managing and operating office facilities, equipment and machines;
4. Preparing responses to routine correspondence and disseminate information appropriately;
5. Ensuring security of records, documents and equipment in assigned offices;
6. Drawing up and monitoring programs, activities and appointments;
7. Receiving and attending to visitors and clients;
8. Receiving and dispatching documents; and
9. Maintaining and accounting for office imprest.

Person Specifications:
a) Academic Qualifications:
A Honor’s Bachelor’s Degree in Secretarial Studies or Bachelor’s Degree in Information and Office Management or equivalent qualifications from a recognized awarding Institution

b) Work Experience:
Nil

c) Key Competencies:
i. Technical:

• Shorthand Skills
• Records and Information Management
• Information and Communication Technology

ii) Behavioral:

• Effective Communication
• Ethics and Integrity
• Public Relations and Customer Care
• Results orientation
• Time management
• Flexibility
• Confidentiality

Application Guidelines

Interested candidates who fully meet the requirements are invited to submit their applications comprising the following:

• A comprehensive curriculum vitae with daytime contact details.
• Three (3) referees with their contact addresses.
• Recommendation letters from Heads of their former employers (Rationalised Government Institutions).
• Copies of relevant academic testimonials and certificates, including:
  1. O and A Level Certificates
  2. Bachelor’s Degree and Postgraduate Academic Qualifications
  3. Transcripts and Professional Certifications
• Copies of letters of appointment, confirmations (if any), and promotion letters.

Please note the following important instructions:

• All application documents must be compiled into one PDF file, clearly labelled with the applicant’s full name.
• Submit your application only by email to:  recruitment@ufzepa.go.ug
• The closing date for receiving applications is Friday, 6th June 2025 at 5:00 p.m.
• Only emailed applications will be considered.
• Former staff of RAPEX-affected agencies who have since been absorbed into the Public Service are not eligible to apply.

All applications should be addressed to:

The Executive Director
Uganda Free Zones and Export Promotions Authority (UFZEPA)
6th Floor, Communications House
Plot 1 Colville Street
Kampala