The position exists to give support to the Director Finance and all other functions in the department. The position exists to give support to the Director Finance and all other functions in the department.

Responsibilities

Calendar Management: Organising and managing the Director’s Diary, including scheduling meetings, conferences, appointments, and deadlines related to the Directors Office

Communication Handling: Screening and managing phone calls, emails, and other forms of communication on behalf of the Director and also ensuring timely responses and information flow

Documentation & Filing: Maintaining and organizing important documents, records, and files related to the Director’s Office

Meeting Coordination: Scheduling and coordinating all meeting on the Director’s calendar through preparing for the meetings, communicating agendas, taking minutes, and following up on action items

Expense Management: Managing expenses related to the Director’s office, such as processing invoices, tracking budgets, and ensuring compliance with financial policies and procedure

Travel Arrangements: Making travel arrangements for the Director through booking flights, accommodations, and transportation for business trips

Confidentiality: Maintaining the confidentiality of all information and documents in the Directors Office

Cross-functional Collaboration: Collaborating with other departments to ensure alignment and coordination of finance related issues

Any other duties as assigned by the Director.

Qualifications

•  5 O’ Levels including English and Maths/Accounts
•  2 A ‘Levels or Equivalent
•  Diploma in Secretarial Studies
•  Degree in Accounting/Finance or any related field is an added advantage.

Experience

•  At least 2 years related experience in a similar environment.