ROLE AND RESPONSABILITIES
• Assist in the preparation and implementation of the work program and budget to ensure
compatibility with work priorities and objectives, considering the most effective use of
resources.
• Support in the Monitoring and control of budgetary allocations through regular reviews and
provides effective monitoring reports and data thereby identifying deviations from plans and
proposes corrective measures;
• Develops clear goals that are consistent with agreed strategies; identifies priority and
assignments, adjusts priorities as required, allocates appropriate amount of time and resources
for completing work;
• Provides performance advice to staff and management and foresees risks and allows for
contingencies when planning, monitors and adjusts plans and actions as necessary using time
efficiently;
• Assist in the production of major/complex reports for management;
• Carry out smooth operation of the administrative functions including work environment, space,
equipment, and information retrieval system;
• Assist in identifying the operational needs and develop and support the implementation of the
rules to facilitate the workflow process;
• Provide information to staff regarding office administration procedures, processes, and
practices;
• Assist in the implementation of all the initiatives that will enable a rational management of the
material, human resources (logistics and procedures);
• Assist in the preparation of objective, accurate, coherent reports in conformity with ECOWAS
Rules and Regulations;
• Provide technical and logistical assistance in the organization of activities;
• Provide support to the Office in the analysis and review of incoming and outgoing files and
documents;
• Performs other duties as assigned by the supervisor.
• Scanning /Archiving of all documentations regarding administrative processes ;
• Writing of Internal Memos/Circulars/Letters on administrative activities;
• Any other duties as may be assigned by the supervisor.
ACADEMIC QUALIFICATIONS AND EXPERIENCE
• Brevet de Technicien Superior (BTS)/ Ordinary National Diploma (OND) in Business
Administration, Public Administration or in a similar field from a recognized Institution.
• 5 years’ experience in administrative services or related areas in an international public
organization with administrative experience in contract management and/or contract
administration;
• broad knowledge of internationally recognized procurement standards and of phases of
international procurement techniques and operations used in contracting for a diverse range
of goods and services;
• Knowledge of contract law and of quantitative methods to assist in the measurement of
supplier capacity systems

AGE LIMIT
• Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS KEY COMPETENCIES
• Ability to assume a credible presence when explaining rules, standards and expectations (e.g.
deadlines) to ensure compliance and work expectations are met;
• Ability to motivate self and/or others to engage in discussions that will result in
recommendations to improve processes, templates or other work tools;
• Ability to engage in positive approaches to team work, participate actively in discussions and
the achievement of team goals;
• Ability to take responsibility for own career and performance with the occasional guidance from
the supervisor/mentor;
• Ability to build capacity of self and others by sharing knowledge, tools, expertise and
experience with others to remain proficient and well informed in the execution of assigned role.
• Interpersonal, listening and multitasking skills with a good understanding of client service
responsibilities and role in representing ECOWAS values in all interactions;
• Ability to take initiative to resolve routine problems associated with assigned tasks using good
judgment in involving colleagues or superiors as required;
• Ability to work as part of a team with the ability to explain client interactions to resolve
concerns, problems and improve services;
• Ability to manage own time effectively and organize own work area in a manner that will meet
performance expectations related to assigned client services;
• Ability to direct people to the appropriate source for further information and ask for help when
overwhelmed with client demands.
• Ability to apply culturally relevant and appropriate approaches with people from diverse
cultural backgrounds;
• Good diversity management skills to interact with individuals in a manner that is culturally
appropriate and in accordance with ECOWAS rules/policies;
• Ability to recognize preconceived notions and stereotypical views of certains groups and
individuals and to successfully adopt inclusive and culturally appropriate behaviors;
• Ability and responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work;
• Knowledge of diversity management as it relates to daily work expectations and assigned tasks.
• Knowledge of the ECOWAS mandate and operational goals of relevance to assigned
responsibilities;
• Ability to keep up-to-date with Departmental activities, schedules and goals of pertinence to
own work team, functional area;
• Knowledge of ECOWAS procedures relevant to assigned work and the ability to apply sound
judgment in their application;
• Demonstrated strong interest and commitment to ECOWAS values and activities in daily
assumption of duties.
• Excellent ability to maintain, process and provide accurate information as part of assigned
tasks;
• Ability to organize files and information for easy retrieval and record keeping;

Ability to spot mistakes, act promptly to correct them and learn from experiences;
• Knowledge and ability to challenge and question fundamental assumptions regarding
accepted ways of doing things in the spirit of improvement.
• Ability to use current technology to communicate effectively e.g. office software programs,
including spreadsheets, word processing and graphic presentation software; ability to type and
format presentations, reports, manuals, newsletters, website content and proficiency in
information communication technologies (ICT);
• Well-developed information sharing skills using technology and in accordance in established
processes and practices;
• Advanced verbal assertiveness and communication skills with a demonstrated ability to
acknowledge and understand the validity of others’ viewpoints and to respond in a constructive
manner;
• Proficiency in information communication technologies(ICT);
• Fluency in oral and written expressions in one of the ECOWAS official languages of the
Community (English, French & Portuguese). Knowledge of an additional one will be an added
advantage.
• Ability to allocate time for specific task in a manner that will meet deadlines and
quality/quantity expectations.
• Good organizational skills with an excellent ability to break down work into smaller parts and
focusing on the most important steps first;
• Ability to contribute to maintaining organizational performance standards throughout
implementation of new processes, practices and plans adopted by the Department and of
relevance to assigned tasks;
• Ability to monitor progress and to consider new goals in the context of assigned responsibilities;
• Ability to follow through with commitments made to others.