Qualifications and Experience
 Applicants must have a first degree in Human Resource Management or its
equivalent.
 A minimum of three (3) years relevant post qualification working experience of which
one (1) year should be exposure in a University environment.
 Any Institute of People Management of Zimbabwe Diploma will be an added advantage.
 Experience of working with any Payroll System will be a distinct advantage.

Five (5) ‘O’ Level passes including English Language.
 A Master’s degree in Human Resource Management will be an added advantage.
Person Specification
 Excellent oral and written communication skills in English;
 Ability to use independent judgment and take initiative;
 Should be mature, hardworking, reliable, responsible and prepared to work
overtime;
 Sound analytical and problem solving skills;
Ability to work independently with minimal supervision and collaboratively as
part of team;
 Ability to work with a high degree of accuracy and attention to detail;
 Ability to maintain employee confidence and protect Human Resources Operations
by keeping personnel data confidential at all times;
 Ability to provide customer service even when under deadline and other pressure;
 Knowledge of issues and best practices in Human Resources procedures and
methods in an academic environment is preferable;
 Excellent computer skills; and
 Experience in delivering presentations or facilitating training to small groups.
Duties and Responsibilities
Reporting to the Senior Assistant Registrar, the incumbent shall be responsible for
assisting in the following areas:

Recruitment
Co-ordinating the hiring process through:
 Preparing and posting vacancy announcements and advertisements;
 Preparing applicants’ summary tables;
 Preparing complete application dossiers/files for the Selection Boards;
 Providing information to potential applicants about the recruitment process; and
 Co-ordinating interview schedules.
Human Resources Administration
 Assisting in creating and updating departmental job descriptions;
 Assisting in addressing Human Resources questions and problems as well as
making recommendations to the Senior Assistant Registrar regarding possible
actions/solutions;
 Assisting employees with the completion of Human Resources forms and verifying
the information;
 Assisting in leave scheduling, tracking and reporting;
 Maintaining employees’ leave records and developing regular reports on the
various types of leave;
 Performing general office support duties/tasks such as preparing correspondence,
scheduling and cancelling meetings and appointments, compiling information;
 Co-ordinating the work of students on Work-Related-Learning or interns in the
Human Resources Office;
 Attending to staff disciplinary and labour related cases;
 Servicing University Committees.
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Welfare
 Liaising with Heads of Departments in the University on training needs
identification and validation;
 Assisting in the co-ordination, development, implementation and assessment of
training needs programmes;
 Assisting with analysis of training needs, employee feedback and developing
training needs schedules;
 Tracking the completion of training; and
 Collecting, compiling and preparing reports concerning the training needs
programme.
Policies and Procedures
 Ensuring Compliance with University laws and regulations regarding Human
Resources activities;
 Maintaining knowledge of legal requirements and regulations affecting Human
Resources functions and ensuring that policies, procedures and reporting are in
compliance with these regulations and requirements; and
 Assisting in the drafting of new policies and reviewing of the same.
Records Management
 Generating, co-ordinating and maintaining accurate and up to date Human
Resources related files and records for all University Staff;
 Maintaining job applicants’ files in an organised manner;
 Maintaining performance contracts forms, promotion dossiers as well as tenure
files; and
 Maintaining employee confidence and protecting Human Resources operations by
keeping employee personal data confidential at all times.
 Any other duties as assigned from time to time