Main duties and responsibilities:
- Organise meetings, conferences, workshops and preparation of related material/documentation
- Provide logistical support for travel such as bookings, accommodation, airport transfers, visas, security clearance and travel expense reports
- Raise requisitions such as recruitment requests, stationery, other supplies and follow up on their delivery
- Maintain up-to-date filing systems and databases as may be required for easy retrieval of information
- Set up and follow up on appointments, attend to visitors, telephone calls, mail and other inquiries
- Prepare correspondence such as invitation letters and receive, sort, and dispatch mails/parcels
- Process various payments such as per diems, bills settlements etc
- Prepare offices for staff, report, follow up on office/furniture and other equipment repairs
- Perform any other related duties as may be required
Academic and professional qualifications:
Education:
- Diploma from a recognized university/college in Business Administration, Secretarial Science and Office Management or relevant field
Experience:
- Two years of relevant experience
Skills:
- Computer skills, including sound knowledge of Microsoft Office;
- Be able to work independently with minimal supervision;
- Strong ability to co-ordinate, prioritise and organize workload;
- Good spoken and written English.
