Duties and Responsibilities
- Provide general administration and operations support to the CO in compliance with UN Women rules, regulations, policies, and strategies:
- Organize shipments, customs clearance arrangements, and prepare documents for UN Women shipments (received/sent);
- Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas and Daily Subsistence Allowance (DSA), identity cards and other documents;
- Provide administrative support to conferences, workshops, retreats;
- Provide administrative support to maintenance of premises and common services, as needed;
- Maintain filing system ensuring safekeeping of confidential materials, as necessary.
- Completion of secondary education is required.
- Specialised training in Procurement or Bachelor’s degree in Business Administration or related fields is desirable.
- Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset.
- Willingness to take UN Women internal procurement certifications is required.
Experience:
- At least 6 years of progressively responsible experience in administration, procurement, HR, or logistic support service;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required;
- Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
- Experience with UN organisations, international bodies or institutions is an asset
Languages:
- Fluency in English is required.
- Knowledge of another official UN language is an asset (French, Arabic, Chinese, Russian or Spanish).
