Summary of key functions/accountabilities:

Processing for financial transactions

• Advice and assistance on all aspects related to preparation of reports, compilation of data and answering queries on pledges recorded, funds received, adjustments made.
• Responsible for collecting invoices, Submission of invoice/credit memo to GSSC.
• Upload electronic files and verify results to destination system.
• Prepare required documentation and submit transaction for approval.
• Provide sufficient details to client transaction status and other inquiries.
• Recording of petty cash expenses and transmission of related supporting documents to main office
• Responsible for Funds commitments monitoring in the Field Office.

Financial Control 

• Follow up the budget implementation and able to prepare budget consumption reports.
• Monitor and advice Program responsible in the Field Office on financial status of projects and potential over-expenditures and recommend possibilities for reallocation to ensure the optimum use available funds.
• Analyze and submit periodic financial reports for Field Office oversight, monitoring and review and confirm availability of funds as required. 
• Provide relevant information for the response to audits.

Quality assurance

• Ensure the management of the Petty cash in a timely manner,
• Follow up and alert staff about DCT situation, expiration of grants……
• Support HACT implementation” (spotchecks, light assessments, capacity building of Implementing Partners).

Travel

• Advice and ensure that staff in the Field Office know travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
• Organize, facilitate and follow up the travels of Staff of the Field Office
• Extracts, inputs, maintains and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel.
• Prepare budgets on travel costs and maintain travel budgetary control records.
• Ensure travel plan consolidation, TA creation and Trip certification on behalf.

 General Administrative Duties

• Maintain hard and electronic files and update data base systems ensuring timely and appropriate recording, safekeeping and disposal of confidential information.
• Ensure matters relating to field office premises, utilities and services with vendors and agencies, transport services, vehicle use and maintenance, equipment, management of drivers including the movements.
• Maintain attendance records for administrative and financial files.
• Conduct quarter inventory of material/equipment for the Field Office.
• Perform other administrative and financial assignments as required by the Chief of Field Office.

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of six years of work experience clerical experience in the area of ​​administrative and finance is required.  

*For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two  years.

• Work experience in emergency duty station is an asset.
• Fluency in French, good knowledge of English, and knowledge local language of the duty station is required.

For every Child, you demonstrate…

UNICEF’s Core Values ​​of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values ​​Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others and ( 8 )  Nurtures, leads and manages people.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here .

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to including everyone , irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff , including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities . UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will, therefore undergo, rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Notes:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable Female and people with disability  are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees who are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.