Summary of key functions/accountabilities:

Processing for financial transactions

• Advice and assistance on all aspects related to preparation of reports, compilation of data and answering queries on pledges recorded, funds received, adjustments made.
• Responsible for collecting invoices, Submission of invoice/credit memo to GSSC.
• Upload electronic files and verify results to destination system.
• Prepare required documentation and submit transaction for approval.
• Provide sufficient details to client transaction status and other inquiries.
• Recording of petty cash expenses and transmission of related supporting documents to main office
• Responsible for Funds commitments monitoring in the Field Office.

Financial Control 

• Follow up the budget implementation and able to prepare budget consumption reports.
• Monitor and advice Program responsible in the Field Office on financial status of projects and potential over-expenditures and recommend possibilities for reallocation to ensure the optimum use available funds.
• Analyze and submit periodic financial reports for Field Office oversight, monitoring and review and confirm availability of funds as required. 
• Provide relevant information for the response to audits.

Quality assurance

• Ensure the management of the Petty cash in a timely manner,
• Follow up and alert staff about DCT situation, expiration of grants……
• Support HACT implementation” (spotchecks, light assessments, capacity building of Implementing Partners).

Travel

• Advice and ensure that staff in the Field Office know travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
• Organize, facilitate and follow up the travels of Staff of the Field Office
• Extracts, inputs, maintains and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel.
• Prepare budgets on travel costs and maintain travel budgetary control records.
• Ensure travel plan consolidation, TA creation and Trip certification on behalf.

 General Administrative Duties

• Maintain hard and electronic files and update data base systems ensuring timely and appropriate recording, safekeeping and disposal of confidential information.
• Ensure matters relating to field office premises, utilities and services with vendors and agencies, transport services, vehicle use and maintenance, equipment, management of drivers including the movements.
• Maintain attendance records for administrative and financial files.
• Conduct quarter inventory of material/equipment for the Field Office.
• Perform other administrative and financial assignments as required by the Chief of Field Office.

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of six years of work experience clerical experience in the area of ​​administrative and finance is required.  

*For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two  years.

• Work experience in emergency duty station is an asset.
• Fluency in French, good knowledge of English, and knowledge local language of the duty station is required.