The Administrative Officer will provide efficient administrative support to the school, ensuring smooth operation of day-to-day activities and contributing to the overall effectiveness of the institution.

Key Responsibilities:

Office Management:

• Oversee the daily operations of the school office.
• Maintain organized records and filing systems, both digital and physical.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.

Administrative Support:

• Assist in the preparation and distribution of documents, reports, and presentations.
• Schedule and coordinate meetings, appointments, and events for school staff.
• Manage office supplies and place orders when necessary to ensure the office is adequately stocked.

Communication:

• Serve as the first point of contact for parents, students, and visitors, providing them with necessary information and assistance.
• Liaise with teachers, staff, and external stakeholders to facilitate communication and cooperation.

Data Management:

• Prepare and manage official documents, such as enrollment forms, attendance records, and report cards.

Financial Administration:

Support the preparation of budgets and monitor expenditures.

Compliance and Reporting:

• Ensure compliance with school policies, procedures, and regulations.
• Prepare and submit required reports to school management and relevant authorities.

Event Coordination:

• Assist in organizing school events, such as parent-teacher meetings, graduations, and other functions.
• Coordinate logistics, including venue setup, invitations, and materials needed for events.

Professional Development:

• Participate in relevant training and professional development opportunities to enhance skills and knowledge.

Qualification Required & Experience

Required Qualifications and Skills:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in an administrative role, preferably in an educational setting.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and database management systems.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Interpersonal skills to interact effectively with staff, students, and parents.
• Discretion and confidentiality in handling sensitive information.