1. JOB TITLE: Administrative Officer (1 position)

Reports to: HR & Administration Manager

Main role

Provide Operational Human Resource and Administrative support to ensure smooth running of the Centre

• Attend to the day-to-day running of the office by timely provision of logistical support to all departments and events of the Centre, e.g. transport facilitation; availing equipment; stores /stationary management; travel bookings, ticketing; equisitions for items; etc

• Supervise, coordinate and monitor all maintenance/ repair work of the Centre’s premises and office equipment and ensure work is carried out in a timely manner and highest level of quality service and ensure value for money.
• Monitor and ensure general maintenance of the Centre’s utility needs: Electricity, plumbing, telephone system, cleanliness, safety (First Aid);

• Record keeping, management and maintenance of the archives (Ensure that the filing system of the Centre’s administration records conforms to the Centre’s Records’ management policies & procedures)

• Management of the Centre’s fleet of vehicles by: ensuring that all Centre’s vehicles are well maintained; operational; reviewing log sheets; tracking fuel usage of vehicles and make a critical analysis of vehicle maintenance to support Management’s decision-making processes.

• Support the HR function e.g. training and development, employee relations, management, health & job safety

• Manage and coordinate all tasks relating to General staff meetings, such as taking minutes, follow- up action points, scheduling of the meetings.

• Support the preparation and organization of events, meetings and activities in close collaboration with other responsible departments/ Units

• Manage Petty Cash by taking custody of petty cash, making petty cash payments, and making entries into the petty cash worksheet and balancing it. Manage daily liquidity position

• Perform other duties and tasks as may be assigned by Management

• Supervise, guide and manage performance of the staff directly under his/her report

• A Bachelor’s degree in Business Administration; Public Administration; Office Management or in a related from a recognized University.
• A master’s degree qualification in any of the above related fields shall be added advantage.
• At least 3 years of progressive professional working experience in the same/ similar position in a busy environment.
• Broad knowledge and experience of general modern office administration and management,
• Good computer skills in use of Ms Office operating systems and software and be familiar with the use of Internet, e-mail.
• Demonstrated high degree of integrity and ability to maintain confidentiality
• Good knowledge of written and spoken English usage, spelling, grammar, and punctuation.
• Excellent verbal and written communication skills, politeness and proactive
• Ability to multitask, prioritize, and manage time efficiently, with ability to work under pressure to meet deadlines
• Results oriented, organized, with ability to work well with management and staff at all levels;
• Ability to work independently requiring minimum supervision.
• Excellent interpersonal (team player/ability to work cross functionally) skills;