The Administrative Officer is responsible for providing administrative support for Sales and Marketing Department.

Key Functions/Responsibilities

• Organize office and assist managers in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions (including remote offices) and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers, and colleagues
• Attend meetings, records notes and follow-up actions for meeting attendees
• Design a filling system or maintain a case file for all government, non-government and any communications
• Ensure all documents (Hard copies and soft copies) are kept in a way to be retrieved easily and timely
• Write different correspondences to government and non-government organizations
• Assist the Sales Director, National Sales Manager, and the sales team in administrative related tasks
• Assisting in events organizing; meetings, workshops, retreats…etc.
• Assist the National Sales Manager administrative related issues and
• Perform other relevant duties as requested

Competences

• Proven experience (Preferably Intern) as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
• Knowledge of “back-office” computer systems (ERP software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Strong computer skills
• Ability to work under pressure and meet competing deadlines
• A professional appearance
• A friendly and outgoing demeanor
• A concern for others and a desire to help
• Strong customer service skills

Job Requirements

Educational Background : BA degree in Marketing, Business Management, or related field of study

Experience : 1-2 Year Experience