Support the ER & Wellness Director in executing the HR Strategy and achieving all Employment Relations output. Provide ER and Wellness high-level administrative assistance to the Business Partners, Line Managers, Shop Stewards, employees and external stakeholders.
Responsibilities:
CCMA
- Dispute Resolution Management
- Represent UJ in Conciliations and Arbitrations at the CCMA.
- Attending referrals and evaluating the disputes, by preparing objections, opposing condonation applications
- Coordinate pre-arbitration meetings and compile minutes in terms of the CCMA rules
- Obtain documentary evidence for the proceedings, research case law and establish an angle of defense in line with legislation.
- Prepare employer bundles and prepare witnesses through consultations.
- Brief Legal counsel and monitor progress.
- Coordinate preparation meetings with Legal counsel and UJ witnesses.
- Monitor implementation of Arbitration Awards.
- Attend to Rescission applications and other in limine applications.
- Attend to review applications by consulting with case law and relevant arguments
Collective Bargaining with Unions:
- Management and high-level coordination of the Collective Bargaining Forum (CBF), identify dates and set a schedule, coordinate monthly meetings as per the annual schedule,
- Ensure relevant documentation is drafted and circulated to parties in time.
- Keep record of the proceedings.
- Coordinate and manage all CBF interventions and training.
- Coordinate all trade union Organizational Rights activities.
- Coordinate Bilateral with trade unions and management.
- Coordinate and participate in all engagements to implement the Accord entered with NEHAWU.
- Coordinate the MSA meeting until final agreement.
Providing support in terms of implementing the substantive agreement:
- Coordinate the Substantive Negotiation meetings,
- Ensure timeous circulation of the agenda, minutes, and relevant documents and reports relevant to the negotiations process.
Employee Relations:
- Oversee and ensure the effective management of all ER matters:
- Management of disciplinary, grievance and incapacity matters in accordance with policy.
- Monitor timeous preparation of outcome report from disciplinary, grievance and ensure that final decisions are implemented
- Monitor labour law and employee relations issues and trends in the University and advise what course of action line managers must take where ER advise is needed.
- Collect evidence and prepare bundle of evidence
- Evaluate all facts, reports, documents, conditions of service, procedures to ensure consistent application.
- Refer matters to relevant parties for resolution.
- Administer the disciplinary records
Management of the Incapacity Forum to diagnose and management of Ill Health within UJ:
- Management, coordination, advisory and secretariat role within the functionality of the forum. Propose and implement best practices in the management of incapacity cases from start to end.
- Coordinate and manage monthly meetings, follow up on incapacity matters to ensure compliance and keep record of the proceedings.
- Ensure timeous circulation of the agenda, minutes and relevant documentation.
ER Training Facilitation and Enabling Leadership:
- Develop ER training material.
- Coordinate Training of executives on substantive negotiations.
- Facilitate Training of line managers on conflict management.
- Facilitating Training Line managers on ER policies and procedures.
- Coordinate and Facilitate Trainings on Policies, i.e. grievance, disciplinary and incapacity in Auxiliary services environment for line managers
- Facilitate Training in respect of level 1 and level 2 disciplinary process for HCMBP’s
Stakeholder Relations:
- Identify partnership opportunities that will help the Unit to work effectively with HCMBPs, HCM Services, colleagues within the ER unit to achieve institutional goals.
- Interpret ER policies, guidelines, and procedures to the HCMBPs, staff & line managers.
- Provide advice to management, staff, trade unions in line with policies & legislation.
- Provide support and advice to HCMBPs.
- Review policies and identify gaps, draft and formulate operational documents to assist efficient administration
Service Delivery and Project Management:
- Interpret ER policies, guidelines & procedures to the stakeholders & providing high level ER advice in all employment matters-Line managers, HCMBPs and staff.
- Research & advise appropriate processes in line with policies & procedures of the UJ, collective agreements & legislation.
- Providing support & advice to presiding officers in disciplinary cases regarding policy, regulations & precedents.
- Management of incapacity cases, advise on Poor Performance & Ill health matters, facilitate enquiry.
- Providing support with the review process of the UJ Conditions of Service.
- Identify policies that are due for review and seek input from relevant stakeholders and submit to CBF for consultation.
- Facilitate Policy Awareness sessions and Advocacy at different campuses to ensure full compliance with policies, relevant legislation and collective agreement reports
Governance and Risk Management:
- Ensure that an effective filing system is maintained with backups for an effective record keeping system:
- Timeous submission of reports
- Compiles and updates the ER case register and ensure accuracy and quality reports.
- Provide information for ad-hoc reports.
- Prepare presentations and submit reports and inputs for the ER Forum.
Strategic Employee Relations Projects:
- Under the supervision of the Director: ER, manage special projects as delegated, as and when required e.g.:
- Participates at high level to policy review processes
- Give expert inputs into ER policies
- Collate relevant documents for such projects
Minimum requirements
- Degree in Labour Law or HR or BTech at (NQF 7), with two (2) to three (3) years job-related experience,
- Experience in Arbitration Representation.
- Experience in conducting and facilitating training related to Employee Relations.
- Understanding and working knowledge of all employment relations practices and procedures.
- Experience in the Higher Education environment is desirable
- Knowledge of applicable Legislation
- Understanding and working knowledge of all employment relations practices and procedures
Competencies and Behavioural Attributes:
- Knowledge of HR Systems
- Analytical skills
- Problem-solving skills
- Knowledge of South African Labour Legislation
- Interpersonal and assertiveness skills
- Dispute resolution
- Ability to conduct internal investigations regarding potential misconduct and reported grievance matters
- Initiative/Pro-activeness
- Ability to interface at all levels
- Computer skills
