Responsibilities
• Timeous processing of all creditor’s transactions (invoices, credit notes and payments)
• Preparation of accurate and complete payment packs and supplier recons with particular focus on:
o Accurate supplier reconciliations (supported by supplier statements and AP ledger amounts and reconciling items)
• Investigation and resolution of reconciling items
• Timeliness of completion of reconciliations (should be within deadlines)
• Completeness and accuracy of supporting documentation.
• Investigation and resolution of long outstanding reconciling items
• Upload completed and accurate opex payment batches (Local and foreign payments) timeously
• Support the AP supervisor to prepare accurate weekly cash forecast, additional funding requirements including timeous submission to Treasury team
• Timeous preparation of opex month end accruals journals for both local and foreign suppliers
• Meeting the internal creditors timelines to ensure timeous closure of the AP ledger by the AP supervisor by the 1st working day on the month
• Improved customers service through timeous processing of payments and assisting the AP supervisor with resolution of escalated queries
• Supporting Process Automation / Other system enhancements through buy-in, attendance of training, user acceptances testing, etc
• Compliance – adherence to robust Internal Financial Controls, I.e., internal controls required such as processing of approved payments against approved PO’s and invoices, preparation of creditors recons monthly for supervisor review, preparation of accurate and complete payments packs for supervisors’ review.
• Support culture of teamwork, high performance and accountability
Qualifications
Education:
• Diploma in Financial Management or Accounting advantageous
Experience and required skills:
• Minimum of 3 years’ experience as an Accounts Payable Administrator and working in a team
• Experience working in a large, demand and high-pressured environment
• Transaction processing
• Accounting systems experience, with Oracle experience advantageous
• Good reconciliation skills
• Execution of high quality deliverables
• Good MS Office Skills (Intermediate excel knowledge)
• Good communication skills with internal and external stakeholder (suppliers) via email and other forms of communication
Required skills
• Attention to detail
• Interpersonal skills
• Good financial acumen
• Proficiency in ERP and other AP tools
• Transaction processing
• Good Communication skills
• Executor on time and high quality of work
