• Working in a fast-paced demanding environment with very high expectations to meet MTNSA internal stakeholders of timeous payroll payments preparation and resolution of queries. Highly pressurized, deadline-driven environment
• Environment is highly regulated by legislation, procedures and processes
• A high need for accuracy and strong attention to detail
• Legislative changes
• Managing and compliance of policy relating to highly confidential information
• Adherence to MTN & Finance policies processes and standards
Responsibilities
Payroll Processing:
• Verify and reconcile payroll data from ESC for processing
• Ensure payroll files are loaded correctly and timeously onto the banking system.
• Upload, reconcile & administer non-recurring payments (e.g., travel claims, Life benefit claims, commission, etc)
• Balance non-recurring payroll elements.
• Obtain third party payments according to payroll schedules, reconcile and to ensure timeous payments.
• Identified variances to be calculated and submitted to supervisors for approval before processing
• File all payroll related documentation for audit purposes
• Run oracle payslip process within agreed SLA: can take out, not relevant anymore
General Ledger
• Reconcile clearing control accounts for all salary related accounts in the GL
• Ensure payroll related items are accurately allocated in the GL
• Prepare and upload journals into the GL
• Identify and resolve misallocations and take necessary steps to rectify accordingly
• Keep an audit trail of all transactions relating to payrolls and GL
Customer Satisfaction / Customer Service
• Resolve queries timeously by drawing information requested by the customer from the system
• Escalate queries timeously if unable to resolve
• Prepare ad hoc reports on request by extracting of data from the system
• Prepare monthly, quarterly and annual ad hoc reports on request
Compliance and Quality Control
• Adhere to payroll and payment related deadlines and ensure all EFT’s are authorised timeously
• Ensure that internal controls and PPP’s are complied with
• Identify risks and escalate to supervisors
• Identify processes and procedures where the quality of work may be improved
• Recognise and follow up on business needs identified
• Ensure the accuracy of data captured onto the system
• Work consistently according to standards of accuracy, deadlines and formats
Personal Growth and Development
• Constant engagement with fellow team members to share knowledge
• Ongoing systems and legislation training
Qualifications
Education:
• Diploma / Certificate in Payroll advantageous
• Fluent in English
Experience and required skills:
• Minimum of 3 years’ experience as a Payroll Administrator and working in a team
• Experience working in a large, demand and high-pressured environment
• Ability to administer and process multiple types (ie LDC/Temps/Perm/Contractors) payrolls.
• Payroll systems experience, with Sage experience advantageous
• Good MS Office Skills (Intermediate excel knowledge)
• Good communication skills with internal and external stakeholders via email and other forms of communication
