Responsibilities
• Support the implementation and administration of information technology and management
tools in the development and implementation of recordkeeping improvement projects.
• Assist in the administration of any information technology-based systems to maintain the
Section’s repositories in good order.
• Undertake tasks related to the accessioning, arrangement and description, storage,
preservation and conservation, and accessibility of the archives and records managed by
MARS Arusha.
• Assist in the development and implementation of the EDRMS in Mechanism Offices.
• Provide records storage and retrieval services for client offices.
• Arrange transfers of digital records from Mechanism offices shared network drives to the
EDRMS.
• Process consignments of transferred records, ensuring that they meet required standards and
are stored securely, under the direction of the archivists.
• Maintain records of records transfers.
• Retrieve/return/update records on request of client offices.

• Assist client offices with complex searches for records.
• Implement Records Retention Schedules and other disposition instructions.
• Implement information security controls.
• Support the development and implementation of recordkeeping improvement projects.
• Creating Submission Information Packages (SIPs) and precondition, where necessary, for
ingest into Mechanism Digital Preservation System (DPS).
• Ingest of digital records into the DPS. This includes identification, validation and creation of
fixity.
• Participate in Monitoring file integrity through fixity checking.
• Participate in the Identification, development and implementation of tools to support ingest
of digital and audiovisual (AV) records, and update existing tools as required.
• Support the work of the Archivists by assisting in the development and implementation of
policies and procedures for the management of the Archives.
• Assist with preparation and dissemination of finding aids for archives.
• Assist in the provision of access to archives, and the provision of information and support to
researchers. Assist with preparation of presentation and publicity materials.
• Perform other duties as required.
Competencies
• Professionalism: Shows pride in work and in achievements. Demonstrates professional
competence and mastery of subject matter. Is conscientious and efficient in meeting
commitments, observing deadlines and achieving results. Is motivated by professional rather
than personal concerns. Shows persistence when faced with difficult problems or challenges.
Remains calm in stressful situations. Commitment to implementing the goal of gender
equality by ensuring the equal participation and full involvement of women and men in all
aspects of work.
• Communication – Speaks and writes clearly and effectively. Listens to others, correctly
interprets messages from others and responds appropriately. Asks questions to clarify and
exhibits interest in having two-way communication. Tailors language, tone, style and format
to match the audience. Demonstrates openness in sharing information and keeping people
informed.
• Technological Awareness – Keeps abreast of available technology. Understands
applicability and limitations of technology to the work of the office. Actively seeks to apply
technology to appropriate tasks. Shows willingness to learn new technology.

Education
High school diploma or equivalent is required.
Job Specific Qualifications

Technical or vocational certificates or training in archives and records management,
information science, information systems or a related field is desirable.
Work Experience
A minimum of eight (8) years of progressively responsible experience in archives
management, records management, information management, information science,
information systems or related areas is required.