The Archivist will ensure the efficient and effective management of the bank’s records at the Records Centre at the Kumasi Branch and semi-current records nationwide

Key Responsibilities / Accountabilities

• Facilitate the organisation and migration from a manual records management system to electronic records management
• Ensure the effective and efficient management of the Electronic document management system (EDMS), after migration
• Facilitate the submission of records to and retrieval of records from the records centre
• Organise archival records and develop classification systems to facilitate access to archival materials
• Integrate records retention and management into the culture and processes of the bank
• Implement the records retention policy of the bank
• Daily administration of the centre and also exercise oversight responsibility over semi-current records at the head office and branches of the bank
• Identify and organise all dormant and orphaned records in the bank
• Ensure proper storage and shelving of records in the repositories
• Maintain a register of all the record holdings of the office (Accession Register)
• Select and review records which have attained their retention periods
• Re-schedule records on various forms E.g records Disposal form
• Maintain a register or finding aid of all the record holding of the office
• Monitor the retrieval and re-shelving of records in the repositories
• Evaluate records for preservation and retention
• Ensure that the search room rules and regulations are adhered to by all searchers
• Provide reference services to searches
• Orientate staff on the processes for submission and retrieval of records from the records centre

Qualification Required & Experience

• A minimum of a First Degree in Archival Studies, Public Administration, Information Studies or in a relevant field with at least 5 years post qualification experience at an archives or records management centre
• A professional qualification in records management and archives administration will be preferred
• Must have extensive experience in records management

Knowledge and Skills

• A working knowledge of an Electronic Document Management system (EDMS) is essential
• Must be methodical, with strong attention to detail
• Must be familiar with standards and best practices of records management, preservation and access
• Knowledge of EDMS is required
• Ability to keep accounts of detailed records
• Excellent organisational & administrative skills
• Must be proactive and results oriented
• Self-motivated and ability to work with very minimum supervision
• Strong interpersonal skills and a good team player
• Must be computer literate and proficient in the use of MS Office applications