The Assistant Contracts Officer will:

• Work with site supervisors to ensure timely collation of timesheets and other contract documents.
• Ensure all invoices and supporting documents are submitted to the Accounts department before cut-off dates .
• Process all labour hire requests and generate Purchase Orders in Pronto.
• Process all plant hire requests.
• Coordinate with the clients to guarantee terms of contracts are fulfilled in compliance with the contract terms and regulations.
• Respond to supplier and end user enquiries regarding plant and labour hire.
• Float tenders and perform tender adjudication.
• Maintain physical and electronic contract archives.
• Handle breach of contracts in timely manner.
• Research regulations to guarantee contracts are updated and in compliance with laws.
• Run cost reduction exercises on contracted plant and labour.
• Ensure contractors are compliant with statutory requirements.
• Perform any other task as directed by the Supervisor, Contracts or KTDC Manager.

Job Specific Competencies:

• Must be able to work under pressure dealing with multiple tasks at once.
• Must have a good working knowledge of procurement and supply chain management.
• Must be able to keep up to date with statutory compliance requirements; a good knowledge of relevant legislation is key.
• Must be able to communicate effectively verbally and in writing.
• Must have a good knowledge of Microsoft Office and the ability to navigate an accounting package or enterprise resource planning software.
• Must have outstanding negotiation and interpersonal skills.

Key Job Attributes:

• Proven work experience in contract management.
• Excellent writing skills.
• Keen attention to detail, with an ability to spot errors.
• Strong analytical and organizational skills.
• Basic knowledge of legal requirements involved with contracts.
• Familiarity with accounting procedures.
• Ability to work with varying seniority levels, including staff, managers and external partners.
• Hard working.
• Quick thinking.
• Problem solver.
• High level of integrity.
• Fair and transparent manner.
• Interpersonal skills / Communication.
• Team player.
• Action-oriented.
• Work with minimal supervision.
• Honesty / Integrity.
• Problem solving.
• Creative thinker.

Experience required to perform in this job:

Minimum of 4 years’ experience in a similar industry / environment, covering the areas of:

• Property development/Construction.
• Contracts.
• Procurement.
• Mining.
• Record keeping.

Qualifications:

• Bachelors of Law, Business Administration or Procurement related qualification.
• Zambian Institute of Purchasing and Supply Member.