Kulika Uganda (KU) is a non-profit organization committed to inspiring communities, households, and individuals with self-confidence, and equipping them with skills and knowledge to harness their resources for sustainable economic and environmental change. In partnership with Wilde Ganzen Foundation/ IKON, Kulika Uganda is implementing a project titled: “Increasing Employment and Entrepreneurial Opportunities for Out-of-School Youth in Terego and Maracha districts”.

To support effective implementation, Kulika Uganda seeks a qualified and motivated Assistant Finance and Administration officer to join the project team.

Role Purpose:

The Assistant Finance and Administration officer will provide financial, administrative, and logistical support to ensure smooth project operations in line with organizational and donor guidelines. He/she will be responsible for processing financial transactions, maintaining financial records, preparing reports, and supporting procurement, asset management, and office administration.

Key Duties and Responsibilities:

• Financial Management:
  • Process payments, manage petty cash, and maintain accurate financial records.
  • Support the preparation of monthly, quarterly, and annual financial reports.
  • Ensure compliance with donor and organizational financial procedures and policies.
  • Ensure proper filing of financial documents for audit readiness.
  • Support internal and external audits by availing the required documentation.
  • Track project expenditure against budget.

• Administration & Logistics:
  • Support procurement processes, inventory management, and documentation.
  • Coordinate logistics for meetings, training sessions, and field activities.
  • Manage office supplies and oversee administrative tasks at the field office.
  • Maintain staff attendance records and leave tracking.
  • Support contract management and field staff HR-related needs.

Job Specification

• Diploma in business studies, accounting, or related courses
• 2 years work experience in a similar position within the NGO sector.
• Self-motivated and willing to handle extended work schedules with minimum supervision
• Trustworthiness
• High level of discretion, ethics and Integrity

Knowledge, Skills and Abilities

• Excellent organizational and time-management skills
• Solid low-level accountancy and basic bookkeeping skills
• Computer literacy and a working knowledge of accounting packages and other relevant applications, such as spreadsheets
• Solid understanding of financial policies and procedures
• Strong analytical skills to evaluate financial data
• The ability to function well in a team, to provide support as needed

• Knowledge of local languages in the project area is an added advantage like Lugbara, Kakwa, Juba Arabic