Responsibilities

Main responsibilities

A/ PAYMENT MANAGEMENT

• Receiving and verifying payment requests; ensuring that files comply with DRC procedures;
• Prepare e-banking operations for validation by authorized persons;
• Prepare transfer orders and have them signed;
• Prepare bank checks and have them signed;
• Submit the signed transfer orders against discharge to the bank;
• Contact suppliers for payment delivery (cash or checks) during payment hours (Mondays, Wednesdays and Friday mornings from 9 a.m. to 1 p.m.);
• Obtain check remittance releases from suppliers.

B/ CASH MANAGEMENT

• Check payment requests sent by the logistics department for all supplier payments in cash (check validation by the budget manager);
• Anticipate cash payments from suppliers during cash register opening hours;
• Prepare DRC employee professional advances for payment during cash desk opening hours;
• Close professional advances using DRC formats (professional advance request, professional advance closure);
• Complete the professional advances tracking table;
• Prepare cash supply requests to ensure that the balance is always sufficient to cover expenses (request validated by the finance/administration team leader);
• Perform daily reconciliation of cash inventory and balance in Dynamics;
• Communicate any cash discrepancies to the Admin/Finance team leader;
• Communicate any suspicious and/or non-compliant expenditure with DRC accounting and financial procedures to the finance/administration team leader and/or area manager;
• Perform a weekly (weekend) cash reconciliation signed by the finance/administration team leader.

C/ ACCOUNTING ENTRY IN DYNAMICS

• Respect the weekly and monthly closing deadlines for accounting journals communicated by the finance/administration team leader;
• Enter daily cash and bank movements (debit and credit) in Dynamics;
• Scan all financial documents justifying cash and bank movements;
• Upload (attach) accounting supporting documents daily into Dynamics;
• Carry out the weekly closing of the accounting under the supervision of the finance/administration team leader and the area manager;
• Enter the charges to be distributed based on the Excel file sent by the finance/administration team leader.

D/ ARCHIVING OF ACCOUNTING DOCUMENTS (Cash and Bank)

• Archive all accounting documents using the Dynamics Voucher number;
• Ensure that archiving is done daily and meets DRC requirement criteria.

E/ PREPARATION OF FINANCIAL AUDITS

• Preparation of all accounting documents requested by the auditors;
• Carry out an initial check of these accounting documents and communicate any problems to the finance/administration team leader.

4. Required qualifications

A/ Qualifications

• Bac + 2 minimum in the fields of accounting, finance or management.
• Have relevant knowledge in cash management;
• Good knowledge of Word, Excel and accounting software;
• Have good classification skills;
• Have very good communication skills, be flexible and able to work under pressure;
• Enjoy meticulous work and have a concern for quality.

B/ Experiences

Minimum 1 year of experience in an accounting department of an international NGO

C/Personal Qualities

• Rigorous;
• Honest ;
• Discreet ;
• Organized;
• Be able to work under pressure at a high pace;
• Strong understanding of humanitarian engagement.

D/Languages

• Fluency in spoken and written French.
• Intermediate level of spoken and written English.