To facilitate smooth flow of information through records management for actions and
decision making.

(a)Duties and Responsibilities.
 Receives, classifies, files records and prepares files for delivery to the authorized
users.
 Creates closes replaces old files and updates registers in line with the filing
procedures and the records manual
 maintains a schedule for and carries out file weeding as well as transfer of records
for archiving in line with records, information and Archives policy.
 Maintains the files tracking system and continuously carries out file census in line
with records management procedures.
 Develops, maintains and updates University database for all administrative records
in line with records and information policy.
 Maintains and updates coding/ classification system for standardization of access
and retrieval of files in line with the university records and information policy.
 Maintains the register, index and file movement cards of administrative records in
the university.

(b) Person Specifications.
 Should have a Degree in Library and information science, records and archives
management.
 Should have ability to work in a team environment.
 Should have good interpersonal relationship and communication skills.
 Should be computer literate.