Update the Mission request tracker and keep the different departments  informed of the treatment given to their order, and share it with Field  Coordinator and HQ

Draft and update the procurement plan for the base and share it with Field  Coordinator and HQ

Management of stock:

Follow up the consumption of office materials used in different facilities  (office, guesthouse and stock room).

Update the store stock report monthly and sends it to the Field Coordinator and logistic referent in HQ

Controls the entry of products into the stock room as well as their distribution.

Ensures the quality of products in the stock and pays attention to the expiry  date of products.

Management of fleet:

Ensures regular maintenance of MdM’s vehicles.

Plan movements of the vehicles on a weekly basis.

Ensures that SOPs fleet management are respected.

Ensures the renewal of licenses of MdM’s vehicles and makes sure that all  administrative documents related to vehicles are updated.

Follow up the consumption of fuel and updates the fuel consumption report  on a monthly basis and sends it to the Field Coordinator and Logistic Referent  in HQ

Management of equipment and facilities:

Updates the inventory report of MdM’s equipment on a monthly basis and  sends it to the Field Coordinator and Logistic Referent in HQ.

Supervise allocation and use of equipment in the base

Ensures the maintenance of MdM’s offices and guesthouse.

Ensures the availability of fire extinguishers at MdM’s offices and guesthouse.

With the support of Field Coordinator, ensures the availability of first aid kits  in MdM’s offices, guesthouse and vehicles.

Supervise the renovation, maintenance and functioning of the base (office,  house, warehouse)

Management of personnel:

Supervises MdM’s drivers, housekeeper and security guards.

Prepares the schedules/shifts of security guards.

Briefs the security guards on MdM’s security rules and ensures that they are  being followed by the security guards.

Security:

Collect information and analyze the context

Contribute to update security plan at base level

Ensure application of security plan

Brief and train staff to security rules and protocol

Requirements: 

Training and experience:

At least 3 years’ work experience in logistics in an NGO

Experience in procurement

Logistics’ training or diploma desired

Competencies:

Fluent English and Krio (speaking and writing)

Flexible and autonomous

Ability to work in a team

Planning and organization skills

Proactive and takes initiative

Proficient in using Microsoft Office, specially Excel