Within delegated authority, the Finance & Budget Assistant will be responsible for the following duties: (These duties are generic and may not be carried out by all Finance & Budget Assistants.) Budget:

• Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.

• Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.

• Assists the Unit Chief in the elaboration of resource requirements for budget submissions.

• Assists in the preparation of the annual programme budget for all sources of funds

• Undertakes monitoring and periodic reporting of the regular budget for the assigned portfolio

• Provides quality and innovative services to clients by providing technical support on Umoja funds management issues and other budgetary matters

• Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.

• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.

• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.

• Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.

• Monitors integrity of various financial databases.

• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.

• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. • Periodic reconciliation of General Ledgers accounts and other budget accounts

• Prepares request to Controller’s Office on redeployment of funds and to Finance section on movement of funds

• Records in Umoja system inputs on direct disbursement and miscellaneous document.

• Reviews data on monthly staffing table

• Process fund distribution received from HQ and input allotment advice in Umoja System

• Produces budget reports on a regular basis and on ad-hoc basis using Business Intelligence

• Drafts report and memos to clients and to the Committees

• Analyses data to identify budget trends

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures.

• Any other duty as and when required

Education